Accounts Payable Associate

Our Clients; Manila; On-site; PHP 279,000 - 502,000; Full time

Job summary

Our Clients in the Philippines seeks an Accounts Payable Associate to verify supplier invoices, process accounts payable, and support timely and accurate supplier payments. The role collaborates with Purchasing, Warehouse, and Accounting to resolve discrepancies and maintain precise financial records.

The ideal candidate is detail-oriented, organized, and trusted with confidential financial documents. Fresh graduates may apply; CPA and non-CPA candidates are welcome.

Qualifications

• Bachelor's degree in Accountancy or related field.
• Fresh graduates welcome.
• CPA and non-CPA applicants may apply.
• Strong attention to detail and accuracy in handling invoices.
• Good analytical, organizational, and problem-solving skills.
• Good communication and coordination with suppliers and internal departments.
• Proficiency in Microsoft Excel is an advantage.

Responsibilities

• Verify stock received and returned invoices before recording transactions.
• Review supplier invoices against purchase orders and supporting documents.
• Coordinate with Purchasing to resolve discrepancies between supplier invoices, purchase orders, and inventory receipts.
• Ensure document alterations are reviewed and authorized before processing.
• Validate payment terms and discounts against purchasing records.
• Process accounts payable transactions accurately and within established timelines.
• Prepare debit memos when necessary.
• Maintain organized records of supplier invoices and documents.
• Reconcile supplier subsidiary ledgers with the general ledger and investigate discrepancies.
• Assist in preparing accounts payable reports for audits and management.

Skills

Attention to detail

Analytical skills

Organizational skills

Problem-solving

Communication skills

Coordination

Excel proficiency

Education

Bachelor's degree in Accountancy or related field

CPA/Non-CPA eligibility

Tools

Microsoft Excel

Job description

The Accounts Payable Associate is responsible for verifying supplier invoices, validating received and returned inventory transactions, processing accounts payable, and supporting timely and accurate supplier payments. The role works closely with the Purchasing, Warehouse, and Accounting teams to resolve discrepancies, maintain accurate financial records, and ensure proper reconciliation of supplier accounts.

The ideal candidate is detail-oriented, organized, and capable of handling financial documents and transactions with accuracy and confidentiality.

Key Responsibilities:

Invoice Verification and Transaction Processing

• Verify the accuracy of stocks received at various warehouses and stocks returned to suppliers, including quantity, product description, and cost, before recording transactions.
• Review supplier invoices against purchase orders and supporting documents to identify discrepancies and ensure accurate recording.
• Coordinate with the Purchasing team to resolve discrepancies between supplier invoices, purchase orders, and actual inventory receipts.
• Ensure that document alterations are properly reviewed and authorized before processing.
• Validate payment terms and applicable discounts against purchasing records and approved supplier information.
• Process accounts payable transactions accurately and within established timelines, including the preparation of debit memos when necessary.

Supplier Account Management

• Maintain organized and complete records of supplier invoices, purchase orders, debit memos, and other accounts payable documents.
• Respond to supplier inquiries and coordinate the resolution of concerns involving unpaid invoices, payment status, and transaction discrepancies.
• Monitor outstanding supplier balances and follow up on pending documents or transactions to facilitate timely payment.
• Coordinate with internal departments to address issues affecting invoice validation and payment processing.

Account Reconciliation and Reporting

• Reconcile assigned supplier subsidiary ledger balances with the general ledger and investigate discrepancies.
• Ensure the accuracy and completeness of accounts payable records and supporting documentation.
• Assist in preparing accounts payable reports and maintaining records for accounting review and audit requirements.
• Follow established accounting procedures and internal controls to support accurate financial reporting.

Qualifications:

• Bachelor's degree in Accountancy, Accounting Technology, or any related accounting or finance course.
• Fresh graduates and applicants with relevant work experience are welcome.
• CPA and non-CPA applicants may apply.
• Strong attention to detail and accuracy in handling invoices, financial records, and numerical data.
• Good analytical, organizational, and problem-solving skills.
• Good communication skills and the ability to coordinate effectively with suppliers and internal departments.
• Proficiency in Microsoft Office applications, particularly Excel, is an advantage.