Accounts Payable Architect: Streamline Payments & Controls

Ubiquity; Philippines; On-site; PHP 420,000 - 660,000; Full time

Job summary

Ubiquity is seeking an Accounts Payable Analyst who will own the full cycle of AP operations, ensuring accurate invoice processing, strong vendor relationships, and efficient workflows. The role emphasizes designing robust AP processes and maintaining audit-ready records in a fast-paced environment.

You will handle vendor onboarding, multi-channel payments, and month-end close support while upholding internal controls and compliance. A detail-oriented, proactive mindset is essential.

Qualifications

• 3+ years of hands-on accounts payable or general accounting experience.
• Experience with vendor onboarding, including W-9s and tax documentation.
• Ability to design and implement AP processes with dual-approval controls.
• Understanding of procure-to-pay cycle and three-way matching.
• Proficient in Excel/Google Sheets (VLOOKUPs, pivots, reconciliation).
• Strong attention to detail and ability to manage high invoice volumes.

Responsibilities

• Process and review vendor invoices for accuracy, coding, and approvals before payment.
• Design and maintain an end-to-end AP process with timely payments and dual-approval controls.
• Manage vendor onboarding and documentation collection (W-9s, banking details, tax classifications).
• Prepare and execute weekly and ad hoc payment runs (ACH, wire, check, virtual card).
• Reconcile AP sub-ledger to GL monthly and resolve discrepancies.
• Manage 1099 reporting and year-end filings.
• Respond to vendor inquiries and resolve invoice/payment discrepancies.
• Maintain organized audit-ready AP records and documentation.
• Assist with month-end/year-end close activities and accruals.
• Identify opportunities to streamline AP processes and improve controls.
• Support audit requests related to accounts payable.

Skills

Vendor onboarding

AP process design

Three-way matching

Excel/Google Sheets

Attention to detail

Time management

Communication

Accounts payable

Education

Accounting/Finance degree

Tools

Zip

NetSuite

AP automation tools

Job description

Ubiquity is seeking an Accounts Payable Analyst who will own the full cycle of AP operations, ensuring accurate invoice processing, strong vendor relationships, and efficient workflows. The role emphasizes designing robust AP processes and maintaining audit-ready records in a fast-paced environment.

You will handle vendor onboarding, multi-channel payments, and month-end close support while upholding internal controls and compliance. A detail-oriented, proactive mindset is essential.