Accounts Payable and Finance Officer

AS White Global; Philippines; Hybrid; PHP 480,000 - 720,000; Full time

Benefits offered by this job

Great Place to Work certified

Medical care for you and family

Generous paid leave

LinkedIn Learning

Hybrid work setup

Job summary

AS White Global is seeking an Accounts Payable & Finance Officer to support day-to-day finance operations in a growing national healthcare organisation. You will handle supplier invoices, payroll support, and customer invoicing, working with the Financial Controller in a hands-on role.

Based in Manila with a hybrid setup (1 day onsite, 4 days remote), you’ll use Xero and Excel to process transactions, reconcile accounts, and respond to queries from suppliers, customers, and employees.

Qualifications

• 2+ years in transactional finance with high-volume AP
• Experience with Xero and Excel
• Australian GST knowledge
• Payroll processing experience
• Strong numerical accuracy
• Good organizational skills
• Excellent communication and confidentiality
• Experience with Lookout Way or EntireHR is advantageous

Responsibilities

• Process supplier invoices and credit notes with proper authorisation
• Prepare supplier payment runs and reconcile statements
• Manage supplier and client inboxes for invoices and balances
• Maintain supplier master data and onboarding
• Prepare and issue customer invoices and credit notes
• Respond to billing queries and allocate receipts
• Perform bank reconciliations and prepare finance reports
• Provide general finance administration and process improvements
• Assist payroll by reviewing payslips and confirming bank details

Skills

Accounts Payable

Invoices processing

Payroll administration

Bank reconciliations

Tools

Xero

Excel

Job description

Be part of a progressive, Australian-owned healthcare agency with 40+ years of experience and a growing national footprint.

The Opportunity

As an Accounts Payable & Finance Officer, you’ll play an important role in keeping day-to-day finance operations running smoothly across accounts payable, customer invoicing, supplier administration and payroll support. You’ll manage key transactional activities including invoices, payments, reconciliations and payroll-related tasks, while responding to queries from suppliers, customers and employees.

Working closely with the Financial Controller and broader business, this is a great opportunity for someone who enjoys a hands‑on and varied finance role, values accuracy and efficiency, and wants to contribute to a growing national healthcare organisation.

Why join us?

• Proudly Great Place to Work® certified
• Celebrate globally: Company trips (2025: Hong Kong, 2024: Thailand), Culture Champs, Year‑end parties, leadership awards & more
• Grow with stability: 100+ in our 10‑Year Club by 2025
• Dynamic talent network: 2,000+ across APAC and beyond
• Competitive compensation with annual reviews
• Comprehensive medical care for you and your family
• Generous paid leave because work‑life balance matters
• Level up with LinkedIn Learning and tailored training
• Flexible work setup

Staff Testimonial

“Working for the best client and loving what you do makes everything enjoyable at work.”- Senior Broker, ASW Philippines.

What You’ll Do

• Process supplier invoices and credit notes, ensuring appropriate authorisation, coding, and accurate record keeping.
• Prepare supplier payment runs, process approved payments, and reconcile supplier statements, investigating outstanding or disputed items.
• Manage supplier queries and shared accounts, supplier, and client inboxes relating to invoices, payments, and account balances.
• Set up and maintain supplier records, including verifying onboarding documentation, updating supplier master data, and maintaining the supplier onboarding tracker.
• Prepare and issue customer invoices, credit notes, and approved invoice adjustments accurately and on time.
• Respond to customer and internal billing queries, assist with allocating and reconciling customer receipts, and follow up on outstanding accounts where required.
• Perform bank reconciliations, prepare finance reports, and investigate transactional discrepancies or processing issues.
• Provide general finance administration support and identify opportunities to improve transactional finance processes.
• Assist with weekly payroll by confirming shifts, reviewing payslips for accuracy, monitoring pay reversals, and following up with employees on bank account details where required.

Key Criteria

• Minimum 2+ years of experience in transactional finance, including high‑volume accounts payable, supplier administration and invoice processing.
• Hands‑on experience processing financial transactions in Xero and Excel, with a good understanding of AP and invoicing processes.
• Practical understanding of Australian GST, including mixed‑GST invoices.
• Payroll processing experience or sound knowledge of payroll administration.
• Strong numerical accuracy and attention to detail, with the ability to investigate and resolve transactional discrepancies.
• Good organisational skills, with the ability to manage recurring deadlines and multiple priorities.
• Strong written and verbal communication skills, with the ability to professionally handle customer, supplier and employee queries while maintaining confidentiality.
• Experience with accounts receivable, customer invoicing, payroll administration, Lookout Way, EntireHR, or similar systems is advantageous.

Work setup:

• Manila (BGC, Taguig): Australian hours (6 am–3 pm PHT) with a hybrid setup (1 day onsite, 4 days remote).