Accounts Payable & Accounts Receivable Officer

Outsourced Quality Assured Services Inc. (ISO Certified); Quezon City; Hybrid; PHP 335,000 - 446,000; Full time

Job summary

Outsourced Quality Assured Services, Inc. is seeking an Accounts Payable & Accounts Receivable Officer to process supplier invoices, generate customer invoices, and manage cash receipts.

You will support procure-to-pay and order-to-cash processes, maintain ledgers, and ensure timely month-end tasks from our Manila offices. The role requires 1–3 years in AP/AR/Finance Administration, experience with ERP systems, and strong attention to detail.

Qualifications

• 1–3 years of hands-on experience in Accounts Payable, Accounts Receivable, or Finance Administration.
• Experience operating within ERP systems.
• Proven experience processing financial transactions with a high degree of accuracy.
• Strong attention to detail and clear written/verbal communication skills.

Responsibilities

• Process supplier invoices and validate them against supporting documentation.
• Maintain accurate supplier account records and monitor invoice approval workflows.
• Generate and dispatch customer invoices; process customer payments and allocate cash receipts.
• Assist with month-end finance activities and contribute to continuous process improvement initiatives.

Skills

Attention to detail

Clear written/verbal communication

Tools

Microsoft Dynamics 365 Finance

ERP systems

Job description

About Us:

Outsourced is a leading Philippines outsourcing company providing dedicated remote staff and offshore staffing services. We specialise in providing staff of the highest quality who will continue to exceed your expectations and provide benchmark offshore solutions to your business. With Outsourced you can scale your organisation quickly, easily and cost effectively with dedicated remote staff based in our modern offices in Manila.

Position Summary

The Accounts Payable & Accounts Receivable Officer serves as the operational processing engine within the finance team, responsible for executing day-to-day financial transaction processing. This role directly supports the efficient execution of procure-to-pay and order-to-cash processes through accurate supplier invoice processing, customer invoicing, receipting, cash allocation, and general accounts administration.

Key Responsibilities

Accounts Payable (AP)

• Process supplier invoices and validate them against supporting documentation.
• Maintain accurate supplier account records and monitor invoice approval workflows.
• Resolve supplier queries promptly and support payment preparation activities.
• Assist with regular AP reporting and tracking.

Accounts Receivable (AR)

• Generate and dispatch customer invoices.
• Process customer payments, allocate cash receipts, and maintain customer account records.
• Support debtor administration and assist with collections tracking.

Financial Transaction Processing & Administration

• Process all financial transactions within agreed Service Level Agreements (SLAs).
• Investigate transaction exceptions and support financial reconciliations.
• Maintain accurate audit records and ensure strict compliance with internal operating procedures.

Operational Support

• Respond to daily internal and external user queries.
• Escalate complex issues requiring higher-level finance review.
• Assist with month-end finance activities and contribute to continuous process improvement initiatives.

Qualifications & Experience

Essential

• Experience: 1–3 years of hands-on experience in Accounts Payable, Accounts Receivable, or Finance Administration.
• System Knowledge: Demonstrated experience operating within ERP systems.
• Technical Skills: Proven experience processing financial transactions with a high degree of accuracy.
• Core Competencies: Strong attention to detail and clear written/verbal communication skills.

Desirable

• Experience using Microsoft Dynamics 365 Finance.
• Background working in Shared Services or Business Process Outsourcing (BPO) environments.
• Prior exposure to procurement processes.

Key Performance Indicators (KPIs)

• Timeliness: Invoice processing promptness and adherence to established SLAs.
• Accuracy: High level of accuracy in customer invoicing and cash allocations.
• Quality & Control: Effective transaction backlog management and strict compliance with data quality standards.

Work Schedule:

Monday to Friday, 6:30 AM - 3:30 PM PHT

Work Setup:

Hybrid, at least 10x / week in the office

Work Locations:

18th Floor, UnionBank Square, Eastwood City Cyberpark

Note:

As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.

In compliance to data privacy law, make sure that the following is included at all times:

By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.