Accounts & Operations Assistant

Acxelsus Co.; Pasig; On-site; PHP 335,000 - 614,000; Full time

Benefits offered by this job

Market-competitive salary

Health & group life Insurance

Fixed weekends off; Dayshift schedule

Paid time off and birthday leave

Learning & development

Employee recognition

Work-life balance

Diverse and positive work environment

Job summary

Acxelsus is seeking an experienced Accounts Payable/Receivable and Admin support professional to manage supplier bills, invoices, and payments in Xero while coordinating quotes, POs, and procurement with suppliers.

You will build and maintain a CRM database, support the director with follow-ups and business development, and assist with pricing and basic profitability reporting. The role emphasizes accuracy, independence, and proactive task management.

Qualifications

• At least 2–3 years in accounts, admin, or operations support with hands-on AR/AP experience.
• Experience supporting Australian businesses or in equipment hire, construction, or logistics is an advantage.
• Proficient in Xero and comfortable with spreadsheets; CRM or fleet management software experience is a plus.
• Strong English communication; able to work remotely and independently.

Responsibilities

• Accounts Payable & Receivable: Process supplier bills, raise customer invoices, record payments, and follow up in Xero.
• Quotes, Invoices & Purchase Orders: Prepare accurate quotes, invoices, and POs for customers and suppliers.
• Supplier Management & Procurement: Source suppliers, request and compare quotes, and recommend cost-effective purchasing options.
• Fleet Management Software: Set up and maintain the fleet management system, keep equipment records up to date.
• CRM Database: Build and maintain a complete customer CRM database and activity.
• Customer Follow-Ups & Business Development: Follow up with customers, draft sales emails, and support the director with BD activities.
• Pricing & Commercial Reporting: Assist with pricing, track costs, and prepare basic reports on sales, costs, and profitability.
• General Administration: Handle day-to-day admin tasks and maintain organised records.

Skills

AR/AP processes

Excel/Sheets

Customer communication

Independent work

Highly organised

Remote work

Education

Bachelor's degree in Business Administration/Accountancy/Finance

Tools

Xero

CRM systems

Fleet management software

Google Sheets

Excel

Job description

We at Acxelsus are on a mission to showcase exceptional Filipino talent globally. Beyond educational credentials and professional experience, we highly prioritize passion, dedication, loyalty, and a proactive attitude towards personal growth.

Our foundation is built upon a set of core values - R.I.G.H.T. - representing Reliability, Integrity, Goal-Oriented mindset, Happiness, and Teamwork. These values define our identity and guide our approach to achieving success.

If you are passionate about advancing your career, forging genuine connections, and becoming part of a team committed to your success, join us!

Job Overview

The role involves working directly with the company director to manage accounts payable and receivable in Xero, prepare quotes and purchase orders, coordinate with suppliers, maintain CRM and fleet records, and handle customer follow-ups. It requires someone who can work independently, manage multiple tasks, and maintain accuracy in daily operations.

Key Responsibilities

• Accounts Payable & Receivable: Process supplier bills, raise customer invoices, record payments, and follow up on outstanding accounts in Xero.
• Quotes, Invoices & Purchase Orders: Prepare accurate and timely quotes, invoices, and purchase orders for customers and suppliers.
• Supplier Management & Procurement: Source suppliers, request and compare quotes, and recommend cost-effective purchasing options.
• Fleet Management Software: Set up and maintain the fleet management system, keeping equipment records, schedules, and details up to date.
• CRM Database: Build and maintain a customer CRM database with complete and accurate customer records and activity.
• Customer Follow-Ups & Business Development: Follow up with customers, draft sales emails, and support the director with business development activities.
• Pricing & Commercial Reporting: Assist with pricing, track costs, and prepare basic commercial reports on sales, costs, and profitability.
• General Administration: Handle day-to-day admin tasks and maintain organised, accurate business records.

Qualifications

• Experience: At least 2-3 years in an accounts, admin, or operations support role with hands-on AR/AP experience; experience supporting Australian businesses or in equipment hire, construction, or logistics is an advantage.
• Functional Skill: Solid understanding of AR/AP processes, quoting, and purchasing, with good commercial awareness of business costs, pricing, and profitability.
• Technical Skills: Proficient in Xero and comfortable with spreadsheets (Excel or Google Sheets); experience with CRM systems or fleet management software is an advantage.
• Soft Skills: Highly organised, detail-oriented, proactive, and able to work independently and manage tasks remotely.
• Language: Excellent written and verbal English communication skills, with a professional tone in emails and customer correspondence.
• Education: Bachelor's degree in Business Administration, Accountancy, Finance, or a related field; relevant hands-on experience is valued over specific degree.

What We Offer

• Here at Acxelsus, our people come first. We offer total compensation to ensure our team experiences overall wellness and has the financial resources and support they need.
• Market-competitive salary
• Health & group life Insurance
• Fixed weekends off; Dayshift schedule
• Paid time off and birthday leave
• Learning & development
• Employee recognition
• Work-life balance
• Diverse and positive work environment

Ready to experience the #AcxelsusAdvantage? Join our team today!