AU Accounts Payable Specialist | Dayshift | Onsite

Acquire Intelligence; Metro Manila; On-site; PHP 360,000 - 600,000; Full time

Benefits offered by this job

HMO coverage for you and your family

Yearly Kick Off Parties with major giv

Value Awards

Grow your career – internal promotions

Meaningful work with best team

900 promotions per year

2700+ leadership training courses

Job summary

Acquire Intelligence is seeking an Accounts Payable Specialist to handle end-to-end AP functions for our portfolios and trusts. You will process invoices, code to the correct funds, and ensure audit-ready records.

The role requires strong attention to detail, GST/BAS knowledge, and experience with Xero and property management systems. Collaboration with onshore teams and adherence to procedures are essential.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or related field.
• 2–4 years of Accounts Payable experience, preferably end-to-end AP.
• Knowledge of trust accounting, fund segregation, GST, BAS/IAS, and reconciliations.
• Proficiency in Xero and preferably Urbanise, StrataSphere, or PropertyMe.
• Intermediate Excel skills.
• Experience in property/strata management, real estate, or trust accounting is highly preferred.
• Experience with supplier statement reconciliation, AP aging, accruals, and month-end close.
• Ability to work with Australian businesses/accounting practices is an advantage.

Responsibilities

• Invoice Processing: enter, code, and match supplier invoices and contractor claims; obtain approvals; investigate discrepancies; manage payment extensions.
• Allocate payables to correct entity, fund, and portfolio; maintain audit trails; apply correct GST.

Skills

AP Experience

Trust Accounting

GST & BAS

Excel

Education

Bachelor’s degree in Accounting/Finance

Tools

Xero

Urbanise

StrataSphere

PropertyMe

Excel

Job description

WHY JOIN THE A-TEAM?

Come for a career, stay forthe fun!

• HMO coverage for you and your family**

• Yearly Kick Off Parties with major giveaways (like the car in 2023)

• Get recognized through our ‘Value Awards’

• Grow your career - yes, we love to promote internally

• Do meaningful work and collaborate with the best

• 900 promotions given each year

• 2,700+ leadership training courses

A Glimpse into Your New Role

As anAccounts PayableSpecialist,you will:

• Invoice Processing

  • Accurately and promptly enter, code, and match supplier invoices and contractor claims across the strata and property management portfolios.

  • Obtain relevant approval for invoice processing.

  • Investigate incorrect invoices prior to finalising.

  • Request appropriate payment extensions when required.

  • Read budgets and apply the correct accounting codes.

  • Allocate every payable to the correct entity, Owners Corporation, plan, or property, and to the correct fund (administrative vs. maintenance/sinking), with no cross-fund contamination.

  • Prepare trust disbursements in line with fund segregation rules, checking available OC balances, so onshore staff can release them within delegated authority.

  • Maintain a clear audit trail from invoice to approval to payment, sufficient to satisfy trust account audits and external auditors.

  • Apply correct GST treatment to payables and support BAS/IAS preparation with clean, well-coded data.

  • Flag any item that would breach fund availability, delegation, or trust rules, and elevate to the Team Leader and onshore finance rather than proceed.

  • Manage AP arrears, investigate outstanding invoices, and follow up as required.

  • Communicate with suppliers to resolve invoice issues.

  • Maintain a high level of attention to detail and accuracy.

2. Reconciliation & Month-End

• Reconcile the accounts payable subledger to the general ledger.

• Clear AP clearing and suspense accounts each period.

• Reconcile supplier statements and resolve variances.

• Maintain a clean aged payables position.

• Support year-end close with accurate accruals, cut-off, and payables reporting for management review.

3. Controls, Supplier Management & Improvement

• Maintain supplier onboarding and master-data integrity.

• Carefully verify supplier bank details and ABN.

• Apply appropriate controls against payment redirection fraud.

• Follow documented AP procedures consistently.

• Help keep AP procedures current as processes change.

WhatYou’llBring

Required Skills & Competencies:

• Bachelor’s degree in Accounting, Finance, Business, or related field

• 2–4 years of Accounts Payable experience, preferably end-to-end AP

• Knowledge of trust accounting, fund segregation, GST, BAS/IAS, and reconciliations

• Proficiency in Xero and preferably Urbanise, StrataSphere, or PropertyMe

• Intermediate Excel skills

• Experience in property/strata management, real estate, or trust accounting is highly preferred

• Experience with supplier statement reconciliation, AP aging, accruals, and month-end close

• Ability to work with Australian businesses/accounting practices is an advantage

WHAT WE VALUE

We’reproud of our diverse global team, all working in a collaborative environment and happy to share these common values:

Curious and Clever: Smart questions spark smart solutions.

Entrepreneurial Energy: Think like an owner.Solvelike a founder.

Fast with Intent: We move fast and deliverreal results.

Laugh and Learn: Wedon’ttake ourselves too seriously, just our results.

What are you waiting for?

Come for a career, stay forthe fun!