Accounts Admin Assistant

Cloudstaff Philippines Inc.; Philippines; On-site; PHP 300,000 - 460,000; Full time

Benefits offered by this job

Health and life insurance

Company-provided PC and fiber internet

Flexible leave credits

Career advancement opportunities

Regular social events

International career growth

Employee Share Units program

Job summary

Cloudstaff Philippines Inc. is seeking an experienced bookkeeping/HR administration specialist to support Australian accounting clients.

You will handle employment contracts, onboarding, data entry in Xero, and client communications, ensuring compliance with BAS/IAS processes and timely signing via AdobeSign. New staff packs, timesheet administration, and BAS/IAS tasks will be routine, along with using XPM/Xero Practice Manager and related tools.

Qualifications

• Experience in Australian accounting, bookkeeping, tax, or BAS practice is preferred.
• Strong knowledge of bookkeeping workflows and client compliance processes.
• Excellent written English and professional client communication.
• Ability to manage multiple tasks independently with strong time management.

Responsibilities

• Prepare and manage employment contracts and client contracts in Xero.
• Handle contract variations and employee data updates.
• Enter new employees into Xero and issue digital new employee packs.
• Administer BAS/IAS processes, tax packs, and client sign-offs via AdobeSign.
• Support client onboarding and document gathering, including Xero access setup.
• Process accounts using Dext and related tools.

Skills

Bookkeeping / accounting knowledge

Attention to detail

Independent work capability

Time management

Written English proficiency

Tools

Xero

XPM / Xero Practice Manager

Dext

AdobeSign

Job description

Job Description

• Employment contracts (client contracts - transposing new employee details and data onto existing contracts).
• Contract variations - update in roles, payrates etc for clients employees.
• Entering new employees into Xero
• Sending digital new employee packs for clients new employees
• HR documentation - creating new employee forms, sending TFN forms, checking superannuation details.
• Staff/timesheet administration
• Superannuation processing (entering codes into Xero)
• Timesheet reminders
• AdobeSign - send authorities for clients to sign. Following up with clients for signatures. Calling if still not signed.
• BAS/IAS administration - downloading tax packs from Xero Tax and sending for signature
• Raising jobs in Xero XPM / Xero Hub
• TPAR work - updating client suppliers addresses, ABNs and details in Xero
• Administration of Xbert
• Assistance with Client onboarding - following up on obtaining Xero access etc
• Dext/accounts processing

Qualifications and Requirements

Required Experience

• Previous experience working with an Australian accounting, bookkeeping, tax, or BAS practice. (nice to have only)
• Strong bookkeeping knowledge and confidence working around bookkeeping workflows.
• Familiarity with Australian BAS, IAS, ASIC, and client compliance processes.
• Experience preparing client packs, chasing documents, and coordinating accounting practice workflows.
• Strong written English and professional client communication skills.
• High attention to detail and strong follow-through.
• Ability to work independently and manage multiple tasks at once.
• Strongorganisationaland time management skills.
• A proactive approach and willingness to take ownership of recurring tasks.

Highly Regarded Experience

• Xero
• XPM / Xero Practice Manager
• Workbench (preferred only)
• ASIC portal orNowInfinity
• ATO portal exposure
• Simple-T (preferred only)
• AI Processor or similar onboarding tools
• Practice workflow tools such as Karbon, FYI Docs, Ignition, or Practice Ignition (preferred only)
• Microsoft Office (Excel, Word)

Perks and Benefits

• Comprehensive health and life insurance starting on your 16th day of employment, including coverage for one free dependent
• Flexible leave credits that can be used for vacation, emergencies, and sick leave
• Exciting Mid-Year Parties with giveaways and cash prizes!
• Endless opportunities for career advancement
• We set you up for success with a company-provided PC/laptop and fiber internet connection
• Tech-on-Wheels support
• Join our CS Social Clubs and Special Interest Groups to connect with colleagues
• International career growth and networking opportunities
• Unlimited cash incentives for successful referrals
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points – redeemable for useful items like appliances, kitchen gadgets, and more