Accounting Staff (Payables)

Cosine Industries, Inc.; Philippines; On-site; PHP 240,000 - 320,000; Full time

Job summary

Cosine Industries, Inc. in the Philippines is seeking an organized Accounts Payable professional to manage invoicing, payments, and vendor records. You will ensure timely approval, reconcile statements, and maintain accurate files to support month-end reporting.

Responsibilities include reviewing invoices, processing checks, maintaining confidentiality, and meeting deadlines. The role emphasizes accuracy and strong communication with suppliers and internal teams.

Qualifications

• BS Accountancy or equivalent.
• Knowledgeable in accounts payable.
• Knowledgeable in accounting procedures.
• Knowledgeable in accounting software.
• Organized with attention to details and accuracy.
• Ability to handle confidential matters.
• With problem solving skills.
• Ability to meet deadlines.
• With good oral and written communication skills.

Responsibilities

• Review all invoices for appropriate documentation and approval prior to payment.
• Review and verify invoices and payment requests.
• Prioritize invoices according to discounts and payment terms.
• Process check requests.
• Match invoices to checks and obtain all signatures for check.
• Reconcile supplier's billings or statement of accounts and correct discrepancies if there's any.
• Reconcile accounts payable transactions.
• Release payment to suppliers.
• Monitor accounts to ensure payments are up to date.
• Maintain suppliers' files.
• Do month-end and year-end reports to BIR and management purposes (i.e list of purchases for the month, total payment for permits and licenses, expenses of sales personnel, etc.)
• Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted practice.
• Maintain historical records by updating the system and filing of documents.
• Disburses petty cash by recording entry and verifying attached documents.
• Protects organizations' value by keeping information confidential.
• Perform other tasks that may be assigned from time to time.

Skills

Accounts payable

Invoicing

Financial reconciliation

Attention to detail

Confidentiality

Education

BS Accountancy

Tools

Accounting software

Job description

Duties and responsibilities

1. Review all invoices for appropriate documentation and approval prior to payment.
2. Review and verify invoices and payment requests.
3. Prioritize invoices according to discounts and payment terms.
4. Process check requests.
5. Match invoices to checks and obtain all signatures for check.
6. Reconcile supplier's billings or statement of accounts and correct discrepancies if there's any.
7. Reconcile accounts payable transactions.
8. Release payment to suppliers.
9. Monitor accounts to ensure payments are up to date.
10. Maintain suppliers' files.
11. Do month-end and year-end reports to BIR and management purposes (i.e list of purchases for the month, total payment for permits and licenses, expenses of sales personnel, etc.)
12. Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted practice.
13. Maintain historical records by updating the system and filing of documents.
14. Disburses petty cash by recording entry and verifying attached documents.
15. Protects organizations' value by keeping information confidential.
16. Perform other tasks that may be assigned from time to time.

Requirements

1. Graduate of BS Accountancy or its equivalent.
2. Knowledgeable in accounts payable.
3. Knowledgeable in accounting procedures.
4. Knowledgeable in accounting software.
5. Organized attention to details and accuracy.
6. Ability to handle confidential matters.
7. With problem solving skills.
8. Ability to meet deadlines.
9. With good oral and written communication skills.