Accounting Staff

United Bearing Industrial Corporation; Quezon City; On-site; PHP 300,000 - 480,000; Full time

Job summary

United Bearing Industrial Corporation in Quezon City is seeking an Accounting Staff– Payables to manage vendor transactions, validate documents, and oversee payment scheduling. You will monitor payable balances and support accurate financial reporting while guiding the accounting team to improve processes.

The role focuses on accounts payable processing, verification of invoices, aging analysis, and coordination with suppliers to ensure timely payments and compliance with internal controls.

Qualifications

• Experience handling accounts payable and vendor invoices.
• Knowledge of reconciliation and aging analysis.
• Ability to supervise accounting staff and coordinate with suppliers.

Responsibilities

• Review and validate vendor invoices and supporting documents.
• Ensure PO, delivery receipt, and invoice matching before processing.
• Endorse payable vouchers for final approval per policy.
• Monitor accounts payable aging, due dates and payment priorities.
• Prepare payment batches including checks, online transfers, and petty cash reimbursements.
• Reconcile AP balances and record transactions accurately.
• Prepare AP, cash disbursement, and aging reports.
• Maintain organized financial records and documents.
• Assist audits with schedules and explanations.
• Supervise and support accounting staff involved in AP processing.

Skills

Accounts payable

Vendor management

Financial reporting

Process improvement

Team leadership

Job description

Location: G. Araneta Avenue, Quezon City
Working Schedule: Monday to Saturday; 8AM-5PM

YOUR ROLE

As our Accounting Staff– Payables, you will oversee vendor transactions, validate financial documents, manage payment schedules, monitor payable balances, and ensure compliance with company policies and accounting standards. You will also provide guidance to the accounting team and contribute to accurate financial reporting and continuous process improvement.

KEY RESPONSIBILITIES

Accounts Payable Management

• Review and validate vendor invoices, supporting documents, and accounts payable vouchers for accuracy and completeness.

• Ensure proper matching of purchase orders, delivery receipts, and invoices before processing.

• Review and endorse payable vouchers for final approval in accordance with company policies and authorization procedures.

• Monitor accounts payable aging, payment due dates, and payment priorities.

• Prepare and coordinate payment batches, including checks, online transfers, and petty cash reimbursements.

Financial Accuracy & Reporting

• Reconcile accounts payable balances and ensure accurate recording of transactions in the accounting system.

• Prepare regular reports on accounts payable, cash disbursements, and aging analysis.

• Maintain organized, updated, and complete financial records and supporting documents.

• Assist in internal and external audits by providing schedules, documentation, and necessary explanations.

Team Leadership & Coordination

• Supervise, guide, and support Accounting Staff involved in accounts payable processing.

• Coordinate with suppliers to resolve payment concerns, billing discrepancies, and documentation issues.

• Recommend process improvements to strengthen internal controls, accuracy, and operational efficiency.

Motor Vehicle Expenses Management

• Oversee payables related to motor vehicle expenses, including fuel cards, toll fees, and other related disbursements.

• Perform other finance and accounting duties consistent with the role, qualifications, and operational needs of the company.