Accounting Specialist

Hong Kong Optical Lens Philippines Laboratory Inc.; Philippines; On-site; PHP 420,000 - 620,000; Full time

Job summary

Hong Kong Optical Lens Philippines Laboratory Inc. is seeking an Accounting Specialist to ensure accurate AP/AR processing, timely recordings, and compliance with policies.

You will support month-end closing, financial reporting, audits, and intercompany accounting, while coordinating with suppliers and customers to resolve billing issues.

Ideal candidates hold a Bachelor’s degree in accounting and 2–4 years of AP/AR experience, with strong Excel skills and attention to detail.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 2–4 years of relevant experience in AP/AR or related accounting function.
• Experience handling both AP and AR is highly preferred.
• Strong attention to detail and accuracy in financial transactions.
• Good analytical, organizational, communication, and problem-solving skills.
• Ability to work independently and meet deadlines.
• Strong Excel skills (VLOOKUP, pivot tables).

Responsibilities

• Review and verify RFPs, invoices, POs, and supporting documents for completeness and accuracy.
• Process and record supplier invoices and other payables.
• Prepare disbursement vouchers and payment requests.
• Maintain organized AP records and supporting documents.
• Coordinate with suppliers and internal departments on billing discrepancies and payment status.
• Record and classify expenses and liabilities in the accounting system.
• Record and monitor customer billings, collections, and adjustments.
• Coordinate with customers on billing concerns and payment status.
• Perform collections follow-ups per policy and document results.
• Assist month-end/year-end closing, schedules, reconciliations, and reports.
• Monitor budget utilization and identify discrepancies; escalate with proposed resolutions.
• Assist Supervisor on ad hoc tasks and data requests.

Skills

AP/AR experience

Attention to detail

Analytical thinking

Communication skills

Independent working

Education

Bachelor’s degree in Accounting/Finance

Tools

Excel

Job description

Position Summary

The Accounting Specialist is responsible for the accurate, timely, and compliant processing, recording, monitoring, and reconciliation of the Company’s Accounts Payable (AP) and Accounts Receivable (AR) transactions.

The role shall also provide accounting support to other companies within the Group, including but not limited to AR, AP and other related transactions, as assigned by Management.

The position ensures proper documentation and settlement of supplier obligations and customer receivables in accordance with Company policies, internal controls, and applicable laws and regulations, and provides support for period-end closing, financial reporting, audits, and other accounting functions as assigned by Management.

Key Responsibilities

Accounts Payable

• Review and verify Request for Payments (RFPs), attached invoices, billing statements, purchase orders, receiving documents, and other supporting documents for completeness, accuracy, and proper authorization.

• Process and record supplier invoices and other payables accurately.

• Prepare disbursement vouchers, payment requests, and other required documentation.

• Maintain accurate and organized records of accounts payable transactions and supporting documents.

• Coordinate with suppliers and relevant internal departments regarding billing discrepancies, payment status, and account concerns.

• Ensure proper recording and classification of expenses, liabilities, and related transactions in the accounting system.

Accounts Receivable

• Record and monitor customer billings, collections, credit adjustments, and other receivable transactions.

• Coordinate with customers and concerned departments regarding billing concerns, payment status, discrepancies, and account reconciliation.

• Conduct collection follow-ups in accordance with established Company policies and credit terms.

• Ensure that all collections are properly documented, recorded, and accounted for.

• Financial Reporting Support

• Assist in month-end and year-end closing activities, including preparation of schedules, reconciliations, and supporting documents.

• Prepare routine accounting reports and schedules relating to AP, AR, collections, and outstanding balances.

• Monitor Budget Utilization

• Proactively identify discrepancies, unusual transactions and process gaps; elevate findings to Supervisor with proposed resolution

• Assist Supervisor on ad hoc tasks: audit support, ad hoc analysis, data pulling, follow up action item tracking.

Others

• Provide accounting support to other companies within the Group including but not limited to AP, AR, Payroll and related transactions, as assigned by Management.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.

• Preferably with 2-4 years of relevant experience in accounts payable, accounts receivable, general accounting, or a similar accounting function.

• Experience handling both AP and AR functions is highly preferred.

• Strong attention to detail and accuracy in handling financial transactions and records.

• Good analytical, organizational, communication, and problem-solving skills.

• Ability to work independently, exercise good judgement and elevate issues timely without constant supervision.

• Strong hands-on Excel skills (VLOOKUP, pivot tables, reconciliation worksheets).

• Able to priorities multiple tasks and deliver complete, review-ready outputs to supervisor.