Accounting Specialist

Infobuilder Technologies Inc.; Pasig; On-site; PHP 279,000 - 502,000; Full time

Job summary

Infobuilder Technologies Inc. in Pasig is seeking a detail-oriented Accounts Payable professional to manage end-to-end AP processes for global and local vendors.

You will prepare POs from approved requisitions and verify vendor data, contracts, and tax documents to ensure accurate processing. You will also handle vendor invoice processing, currency considerations, and payment scheduling, ensuring timely payments and record-keeping for audit readiness.

Qualifications

• Process end-to-end Accounts Payable transactions for both global and local vendors.
• Prepare and issue Purchase Orders (POs) based on approved Purchase Requisitions and ensure compliance with company procurement policies.
• Verify vendor information, contracts, banking details, tax documents, and payment terms prior to vendor setup and invoice processing.
• Coordinate with internal departments, and vendors to ensure timely delivery of goods and services.
• Review and process vendor invoices, ensuring correct coding of General Ledger accounts, cost centers, tax codes, currencies, and payment terms.

Responsibilities

• Process end-to-end Accounts Payable transactions for both global and local vendors.
• Prepare and issue Purchase Orders (POs) based on approved Purchase Requisitions and ensure compliance with company procurement policies.
• Verify vendor information, contracts, banking details, tax documents, and payment terms prior to vendor setup and invoice processing.
• Coordinate with internal departments, and vendors to ensure timely delivery of goods and services.
• Review and process vendor invoices, ensuring correct coding of General Ledger accounts, cost centers, tax codes, currencies, and payment terms.
• Process invoices for global vendors in multiple currencies, applying appropriate foreign exchange rates and ensuring compliance with international payment requirements.
• Schedule and process payments through various payment methods, including bank transfers, wire transfers, SWIFT, checks, and online banking, in accordance with approved payment schedules.
• Prepare payment proposals and supporting documentation for management approval prior to payment release.
• Maintain accurate Accounts Payable records and ensure all supporting documents are properly filed for audit purposes.
• Reconcile vendor statements and resolve invoice discrepancies, payment issues, and outstanding balances by coordinating with vendors and internal stakeholders.
• Monitor Accounts Payable aging reports to ensure timely payments and maintain healthy vendor relationships.
• Process local tax requirements, including VAT validation and Expanded Withholding Tax (EWT), ensuring compliance with government regulations.
• Record Accounts Payable transactions accurately in XERO and support month-end and year-end closing activities, including accruals and account reconciliations.
• Assist with internal and external audits by providing complete and accurate Accounts Payable documentation.

Skills

Accounts Payable

Vendor management

Tools

Xero

Job description

Job Description :

Responsible for the end-to-end Accounts Payable process, ensuring the accurate and timely processing of purchase orders, vendor invoices, and payments for both global and local vendors. Maintains compliance with company policies, accounting standards, tax regulations, and internal controls while supporting procurement and finance operations.

Key Responsibilities:

• Process end-to-end Accounts Payable transactions for both global and local vendors.




• Prepare and issue Purchase Orders (POs) based on approved Purchase Requisitions and ensure compliance with company procurement policies.




• Verify vendor information, contracts, banking details, tax documents, and payment terms prior to vendor setup and invoice processing.




• Coordinate with internal departments, and vendors to ensure timely delivery of goods and services.




• Review and process vendor invoices, ensuring correct coding of General Ledger accounts, cost centers, tax codes, currencies, and payment terms.




• Process invoices for global vendors in multiple currencies, applying appropriate foreign exchange rates and ensuring compliance with international payment requirements.




• Schedule and process payments through various payment methods, including bank transfers, wire transfers, SWIFT, checks, and online banking, in accordance with approved payment schedules.




• Prepare payment proposals and supporting documentation for management approval prior to payment release.




• Maintain accurate Accounts Payable records and ensure all supporting documents, including Purchase Orders, invoices, delivery receipts, contracts, and proof of payments, are properly filed for audit purposes.




• Reconcile vendor statements and resolve invoice discrepancies, payment issues, and outstanding balances by coordinating with vendors and internal stakeholders.




• Monitor Accounts Payable aging reports to ensure timely payments and maintain healthy vendor relationships.




• Process local tax requirements, including VAT validation and Expanded Withholding Tax (EWT), ensuring compliance with government regulations.




• Record Accounts Payable transactions accurately in XERO and support month-end and year-end closing activities, including accruals and account reconciliations.




• Assist with internal and external audits by providing complete and accurate Accounts Payable documentation.