Accounting Ops VA — Part-Time CEO Support & Systems

Remote Office; Philippines; Remote; PHP 529,000 - 1,058,000; Part time

Job summary

Remote Office is seeking a Virtual Assistant-Operations to work closely with the CEO of a client in Australia and oversee the operational engine of their accounting practice.

You will coordinate daily workflows across bookkeeping, payroll, reconciliations, and reporting, while ensuring adherence to SOPs and data security. This role suits a systems-driven professional who thrives on structured processes and continuous improvement.

Qualifications

• Experience in accounting, bookkeeping or management accounting environment.
• Background in operations, practice management, admin VA or executive support within an accounting firm.
• Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end).
• Hands-on experience with ClickUp (dashboards, workflows, templates).
• High proficiency in Google Workspace.
• Experience with Xero, QuickBooks Online and/or MYOB.
• Strong organisational and time management skills.
• Systems-oriented mindset with respect for existing frameworks.
• Ability to operate independently without close supervision.
• Openness to leveraging automation and AI tools where beneficial.

Responsibilities

• Coordinate daily work across bookkeeping, payroll, reconciliations, and reporting.
• Organise, assign, track, and monitor tasks through ClickUp.
• Monitor team capacity and ensure work is delivered according to client agreements and deadlines.
• Identify workflow bottlenecks and help resolve them proactively.
• Maintain organised documentation and filing systems within Google Workspace.
• Ensure existing SOPs and processes for Australian bookkeeping and management accounting are consistently followed.
• Maintain and improve ClickUp dashboards, workflows, templates, and task visibility.
• Support workflow automation and encourage consistent use of systems across the team.
• Assist the CEO with operational planning, prioritisation, summaries, and internal initiatives.
• Track action items and ensure tasks are followed through and completed.
• Conduct preliminary quality checks on reconciliations, coding, and workpapers.
• Monitor scope adherence and flag any out-of-scope work.
• Assist with tracking aged receivables and other internal operational matters.
• Step in and support hands-on when needed to keep important deadlines on track.
• Manage licences, subscriptions, and system access.
• Support the onboarding of new team members into company tools and workflows.
• Maintain confidentiality and ensure the protection of client information and intellectual property

Skills

Operations

Workflow coordination

Executive support

Administrative support

Time management

Systems-oriented mindset

Independent work

Automation & AI awareness

Tools

ClickUp

Google Workspace

Xero

QuickBooks Online

MYOB

Job description

Remote Office is seeking a Virtual Assistant-Operations to work closely with the CEO of a client in Australia and oversee the operational engine of their accounting practice.

You will coordinate daily workflows across bookkeeping, payroll, reconciliations, and reporting, while ensuring adherence to SOPs and data security. This role suits a systems-driven professional who thrives on structured processes and continuous improvement.