Bookkeeping and Operations VA

vamasters, Inc.; Baybay; A distancia; PHP 335.000 - 502.000; Jornada completa

Descripción de la vacante

vamasters, Inc. is seeking an organized Operations and Finance Support Virtual Assistant to manage day-to-day internal operations and routine finance tasks. The role is spreadsheet-heavy, handling client records, invoices, and financial data with emphasis on accuracy.

You will work closely with management to keep systems clean and current, support daily operations, and grow into higher responsibilities in a fast-growing company.

Formación

• Excel and Google Sheets proficiency with formulas, filters, and pivot tables.
• Exceptional attention to detail and a high standard of accuracy.
• Excellent written and verbal English communication.
• Ability to write clear, professional client emails independently.
• Strong organizational skills to manage multiple tasks.

Responsabilidades

• Post and manage job ads across platforms.
• Handle onboarding emails and client setup in systems.
• Send professional emails to clients for account administration.
• Keep VAs and internal teams informed about updates and schedules.
• Run tasks in Asana: create tasks, assign owners, update statuses.
• Keep Airtable records updated and consistent across bases.
• Prepare daily reports and operational trackers.
• Assist senior management with administrative tasks.
• Refine internal workflows over time.

Conocimientos

Excel & Google Sheets

Attention to detail

English communication

Organizational skills

Herramientas

Asana

Airtable

Descripción del empleo

Job Summary:
We're looking forward to hiring a highly organized and extremely detail-oriented Operations and Finance Support Virtual Assistant to run our day-to-day internal operations and take care of routine finance tasks. The role is heavily spreadsheet-based, so accuracy matters here more than almost anything else: you'll be working with client records, invoices, and financial data where one wrong number has real consequences.
You'll work closely with management, keep our internal systems clean and current, and help our daily operations run smoothly.
This is an excellent opportunity for someone who wants to grow quickly, take on more and more responsibility, and build a long-term role in a fast-growing company.

Key Responsibilities:
Operations and Administration

• Post and manage job ads across multiple platforms
• Handle the administrative side of new client onboarding, including preparing and sending onboarding emails, gathering required information, and setting clients up correctly in our systems
• Send clear, professional emails to clients as part of ongoing account administration
• Keep VAs and internal team members informed about updates, schedules, and processes
• Run tasks, deadlines, and workflows in Asana: creating tasks, assigning owners, updating statuses, and making sure nothing slips through the cracks
• Keep Airtable records updated: adding new records, keeping fields accurate and complete, and making sure data stays consistent across bases
• Prepare and update daily reports and operational trackers
• Assist senior management with administrative and operational tasks
• Help refine internal workflows and processes over time

Finance Support

• Prepare, send, and record client invoices, and follow each one through to payment
• Enter new clients and their billing details accurately in our invoicing and finance systems
• Keep finance trackers and records in Excel and Google Sheets up to date
• Help with monthly reconciliation between payment platforms and internal records
• Support payroll preparation by gathering, checking, and organizing the required data
• Follow up professionally on outstanding or overdue payments
• Keep receipts, confirmations, and supporting documentation organized
• Report discrepancies, missing data, or unusual items to management promptly

Mandatory Requirements:

• Strong hands-on experience with Excel and Google Sheets - MUST. You should be comfortable with formulas, filters, sorting, data validation, pivot tables, and working across large sheets without breaking them
• Exceptional attention to detail and a very high standard of accuracy. This role involves numbers, invoices, and client records, and mistakes are costly
• Excellent written and verbal English communication skills - MUST
• Ability to write clear, professional client-facing emails independently
• Strong organizational skills and the ability to manage multiple ongoing tasks without losing track of details
• Ability to multitask and manage priorities in a fast-paced environment
• Discretion and reliability when handling confidential client and financial information
• Stable internet connection
• Good-quality camera and microphone for meetings and calls
• Professional, proactive, and reliable work ethic

Preferred Skills:

• Previous experience as a Virtual Assistant
• Experience with Asana or similar project management tools
• Experience with Airtable or similar database tools
• Experience with bookkeeping, invoicing, payroll support, or accounts receivable
• Familiarity with online job platforms, CRM tools, or payment platforms

Growth Opportunity:
This role is built for someone who wants to grow with the company. You'll begin with core operations, client administration, and routine finance tasks, then take on more responsibility as you show performance, reliability, and initiative. High performers will have the chance to move into more senior operational, coordination, or finance roles.

Why Join Us?

• Remote position in a structured, professional working environment
• Long-term opportunity with room for fast growth
• Work alongside an international team in the recruitment and VA placement industry
• Build valuable skills across operations, client administration, finance, and business systems

If you're organized, accurate, detail-obsessed, and ready to grow with a dynamic company, help us take our operations to the next level!