Accounting Associate (Pasay City)

Arvin International Marketing Inc.; Philippines; On-site; PHP 300,000 - 420,000; Full time

Job summary

Arvin International Marketing Inc. is seeking an Accounting Associate to provide comprehensive accounting support across accounts receivable, accounts payable, billing, credit & collection, inventory, and general accounting.

The role requires processing transactions, reconciling accounts, and supporting reporting to ensure accurate financial information. You will collaborate with internal departments and external stakeholders to maintain data integrity, prepare schedules, and assist audits in a

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 2-3 years accounting experience, preferably in a distribution, trading, or manufacturing environment.
• Familiarity with accounting software (e.g., QuickBooks, SAP, or similar ERP systems).
• Proficiency in Microsoft Excel and other MS Office tools.
• Knowledge of inventory and cost accounting is a plus.
• Understanding of taxation, especially VAT and withholding tax, is advantageous.

Responsibilities

• Prepare, review, and process accounting transactions, including journal entries, adjustments, and account reconciliations.
• Maintain accurate accounting records and support month-end and year-end closing activities.
• Ensure the completeness, accuracy, and timeliness of financial data in the accounting system.
• Process and verify customer invoices, vendor invoices, official receipts, payments, and other related documents.
• Monitor receivables and payables, ensuring timely billing, collections, and payment processing.
• Coordinate with customers, suppliers, and internal departments to resolve billing discrepancies and account-related issues.
• Prepare and maintain aging schedules, collection reports, payment schedules, and other account monitoring reports as assigned.
• Assist in maintaining inventory records and reconcile physical inventory with system records.
• Monitor inventory movements and cost records, coordinate with warehouse/logistics to maintain balances.
• Assist in the preparation of financial statements, management reports, and audit support.
• Record daily financial transactions in accordance with policies and standards.
• Ensure proper filing, retention, and confidentiality of accounting records.
• Support compliance with tax regulations and internal control procedures.

Skills

Independence

Team collaboration

Time management

Analytical skills

Communication

Education

Bachelors in Accounting/Finance

Tools

QuickBooks

SAP

ERP software

Excel

Job description

Job Summary:

The Accounting Associate is responsible for providing accounting and financial support across various finance functions, including Accounts Receivable (AR), Accounts Payable (AP), Billing, Credit and Collection (CC), General Accounting, Inventory, and Bookkeeping. The role is responsible for processing financial transactions, maintaining accurate accounting records, reconciling accounts, monitoring inventory and financial data, preparing reports, and ensuring compliance with company policies, accounting standards, and regulatory requirements. The Accounting Associate collaborates with internal departments and external stakeholders to support efficient financial operations and contribute to the accuracy, integrity, and timeliness of the Company's financial information.

Key Responsibilities

1. Accounting Operations

• Prepare, review, and process accounting transactions, including journal entries, adjustments, and account reconciliations.

• Maintain accurate accounting records and support month-end and year-end closing activities.

• Ensure the completeness, accuracy, and timeliness of financial data in the accounting system.

2. Accounts Receivable, Accounts Payable, Billing, and Credit & Collection

• Process and verify customer invoices, vendor invoices, official receipts, payments, and other related documents.

• Monitor receivables and payables, ensuring timely billing, collections, and payment processing.

• Coordinate with customers, suppliers, and internal departments to resolve billing discrepancies, payment concerns, and account-related issues.

• Prepare and maintain aging schedules, collection reports, payment schedules, and other account monitoring reports as assigned.

3. Inventory and Cost Management

• Assist in maintaining accurate inventory records, including reconciliation of physical inventory with system records.

• Monitor inventory movements, stock transfers, and related documentation to ensure accuracy and completeness.

• Coordinate with warehouse, logistics, and operations personnel to maintain accurate inventory balances and cost records.

4. Financial Reporting and Analysis

• Assist in the preparation of financial statements, management reports, account schedules, and other financial analyses.

• Generate periodic reports related to assigned accounting functions.

• Provide support during internal and external audits by preparing schedules, reconciliations, and required documentation.

5. Bookkeeping and Record Management

• Maintain complete, organized, and accurate financial records and supporting documents.

• Record daily financial transactions in accordance with company policies and accounting standards.

• Ensure proper filing, retention, and confidentiality of accounting and financial records.

6. Compliance and Internal Controls

• Ensure compliance with company policies, accounting standards, tax regulations, and other applicable legal requirements.

• Assist in the preparation and submission of government reports and regulatory requirements.

• Support the implementation and adherence to internal control procedures to safeguard company assets and financial information.

7. Administrative and Other Duties

• Collaborate with other departments to facilitate efficient financial and operational processes.

• Respond to internal and external inquiries related to assigned accounting functions.

• Perform other accounting, finance, inventory, billing, bookkeeping, or administrative duties that may be assigned by management from time to time.

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field.

• 2-3 years of accounting experience, preferably in a distribution, trading, or manufacturing environment.

• Familiarity with accounting software (e.g., QuickBooks, SAP, or similar ERP systems).

• Proficiency in Microsoft Excel and other MS Office tools.

• Knowledge of inventory and cost accounting is a plus.

• Understanding of taxation, especially VAT and withholding tax, is advantageous.

• Strong attention to detail and organizational skills.

Desired Skills:

• Ability to work independently and as part of a team.

• Excellent time management and multitasking abilities.

• Strong analytical and problem-solving skills.

• Good written and verbal communication skills.