Accounting Assistant (Accounts Receivable)

Havaianas; Makati; On-site; PHP 300,000 - 420,000; Full time

Job summary

Havaianas in Makati is seeking an accounting professional to support AR, treasury, and tax compliance. You will prepare and review receivable and sales reports, reconcile accounts, and monitor collections from retail partners to ensure accurate invoicing and timely remittances.

You will coordinate with Head Office teams for withholding taxes and statutory filings, maintain audit-ready records, and assist in month-end and year-end closing activities. A 1–3 year background in AR is preferred.

Qualifications

• Bachelor's degree in accounting/related field is required.
• 1–3 years of accounting or accounts receivable experience preferred.
• Solid understanding of basic accounting principles and AR/treasury processes.
• Strong proficiency with spreadsheets and financial tools.
• Familiarity with NAV or similar ERP is an advantage.
• Detail-oriented and accurate with timeliness.

Responsibilities

• Prepare and review completeness, reliability, and accuracy of AR and sales reports.
• Reconcile daily, monthly, and provincial sales entries with deposits and GLs.
• Process and monitor collections from retail partners and ensure invoice/receipt alignment.
• Endorse validated payment documents for treasury processing.
• Coordinate monthly tax compliance and withholding tax remittances with HQ.
• Maintain filing and records for audits and internal reviews.
• Support month-end and year-end closing with AR and treasury data.
• Participate in process improvements for AR and treasury operations.

Skills

Spreadsheet proficiency

Microsoft Excel

Google Sheets

Education

Bachelor's degree in accounting / related Finance/Accounting

Tools

NAV ERP

Job description

REGULAR DUTIES:

A. Sales Monitoring & Reconciliation

• Prepares and reviews the completeness, reliability, and accuracy of all assigned sales and receivable reports, ensuring timely submission, including but not limited to:
• Monthly Sales Reports
• Personal Advance Reports
• Sales entries and General Ledger (GL) reconciliations related to AR
• Conduct monthly reconciliation of sales from provincial locations by comparing daily sales reports with deposits and sales invoice entries.
• Reconcile accounts receivable related to store sales and investigate discrepancies or variances.

B. Billing, Collections, and Disbursement Support

• Prepares and maintains accurate entries for all sales and receivable transactions in compliance with accounting standards.
• Process and monitor monthly collections from SM Department Store and other retail partners, ensuring alignment between sales invoices, collection receipts, and credit memos.
• Prepares and submits periodic receivable reports and schedules as required by management.
• Endorse validated payment documents to Head Office Treasury for payment processing.

C. Tax and Compliance

• Coordinate the preparation of monthly certified sales confirmation with Head Office Receivables Team and ensure timely submission to mall management.
• Coordinates with Head Office Tax Compliance Team for proper recording and remittance of withholding taxes and other statutory requirements.

D. Documentation and Record Management

• Ensures proper filing, safekeeping, and systematic organization of Sales documents, invoices, deposit slips, daily sales report and payment records in both physical and digital formats.
• Assists in the retrieval of documents and preparation of schedules required for internal and external audits.

E. Reporting and Coordination

• Prepares and submits assigned reports on payment status, aging of payables, cash advance liquidation, and other related analyses.
• Coordinates with stores, employees, and internal departments regarding collection and disbursement inquiries, reconciliations, and documentation issues.
• Supports the Head Office Finance Operations in month-end and year-end closing activities by providing complete and accurate AR and Treasury data.

F. Other Duties

• Participates in process improvement initiatives within the AR and Treasury team to enhance accuracy, efficiency, and compliance.
• Performs other accounting-related tasks that may be assigned from time to time to support departmental objectives.

Minimum Qualifications

• Bachelor's degree in accountancy, Accounting Technology, Management Accounting or any related Finance/Accounting course.
• Preferably with 1-3 years of experience in accounting or accounts receivables functions.
• Basic understanding of accounting principles and accounts receivable and treasury processes.
• Proficient in spreadsheet applications and financial tools (e.g., Microsoft Excel, Google Sheets).
• Familiarity with accounting systems or ERP platforms such as NAV is an advantage.
• Detail-oriented and accountable for accuracy and timeliness.
• Able to work collaboratively within the team and across departments.