ACCOUNTING ASSISTANT

Marivent Resort Hotel, Inc.; Philippines; On-site; PHP 220,000 - 300,000; Full time

Job summary

Marivent Resort Hotel, Inc. is seeking an organized accounting support professional in the Philippines. The role involves recording financial transactions, processing vendor invoices, reconciling bank and vendor accounts, and maintaining accurate ledgers.

You will assist in payroll, budgeting, and preparing financial reports for internal use and audits, while coordinating with other departments to resolve discrepancies and ensure financial integrity.

Qualifications

• Experience in recording financial transactions and maintaining ledgers.
• Ability to process vendor invoices, reconcile accounts, and manage payments.
• Familiarity with payroll processing and financial reporting practices.

Responsibilities

• Accurately record AP, AR, and general ledger entries.
• Process vendor invoices and ensure timely payments with proper records.
• Perform regular bank reconciliations and assist with other accounts.
• Enter data into accounting software and maintain accurate records.
• Organize financial documents and filing systems.
• Review bills for payment, approve vouchers, and manage schedules.
• Prepare client invoices and assist in collections as needed.
• Track expenses against budgets and generate financial statements.
• Support budgets/forecasts with data on income and expenses.
• Assist in payroll processing and verify calculations.
• Ensure compliance with company policies and regulations.
• Assist internal/external audits with required documentation.
• Provide admin support to the accounting team and liaise with other departments.

Skills

Accounts payable

Accounts receivable

General ledger

Bank reconciliation

Payroll processing

Financial reporting

Budgeting & forecasting

Audits support

Vendor management

Job description

Duties and Responsibilities:

• Accurately record financial transactions, including accounts payable (AP), accounts receivable (AR), and general ledger entries.

• Process vendor invoices, ensure timely payments, and maintain accurate records of purchase orders and expense reports.

• Perform regular bank reconciliations and assist in reconciling other financial accounts, including credit card statements and vendor accounts.

• Input financial data into accounting software, ensuring accuracy and completeness in all records.

• Organize and maintain both digital and physical financial records, including filing invoices, receipts, and other supporting documentation.

• Process and review bills for payment, verify amounts, approve payment vouchers, and manage payment schedules.

• Prepare invoices for clients, follow up on outstanding payments, and assist with collections when needed.

• Record and monitor company expenses, ensuring they are in line with budgetary controls.

• Assist in generating and preparing financial reports, including profit and loss statements, balance sheets, and cash flow statements, for internal use and audits.

• Support the accounting team in preparing budgets and forecasts by providing necessary data and updates on expenses and income.

• Assist in processing payroll, ensuring employee hours, overtime, and deductions are recorded accurately.

• Verify payroll calculations and assist with resolving any discrepancies.

• Ensure all financial transactions comply with company policies and relevant financial regulations.

• Assist with internal and external audits by providing necessary documentation and data related to financial transactions.

• Provide administrative support to the accounting team, including managing correspondence, answering queries related to invoices and payments, and assisting in other general office duties.

• Coordinate with other departments to resolve any financial discrepancies or issues.