Accounting Assistant

For Keeps Clean Beauty; Parañaque; On-site; PHP 223,000 - 279,000; Full time

Job summary

For Keeps Clean Beauty in Parañaque, Philippines is seeking an Accounting Assistant to support financial operations and ensure accurate record-keeping. The role collaborates with the Finance Consultant and other departments to process transactions, maintain ledgers, and ensure compliance with government regulations.

Responsibilities include recording transactions, managing petty cash, accounts receivable and payable, tax compliance, and bank reconciliations.

Qualifications

• Bachelor's degree in Accountancy.
• Minimum of 2 years accounting experience.
• Proficiency in Excel and ODOO.
• Familiarity with ERP systems.
• Strong analytical and numerical abilities.
• Excellent organizational and multitasking skills.

Responsibilities

• Record financial transactions, including purchases, sales, expenses, invoices, and payments, ensuring proper documentation, classification, and filing of accounting records.
• Manage petty cash disbursement, monitoring, replenishment, and reconciliation; verify supporting documents; prepare petty cash reports; and ensure compliance with company policies.
• Prepare and issue invoices and billing statements, monitor and follow up on outstanding receivables, record customer payments in the accounting or ERP system, and reconcile customer accounts.
• Review supplier invoices and supporting documents, monitor payment schedules, process approved supplier payments, and maintain accurate accounts payable records.
• Prepare applicable BIR forms, including Forms 2307 and 2316, alphabetical list, and supporting tax schedules; monitor tax deadlines and payments; and coordinate the renewal and payment of business permits, licenses, and other government requirements.
• Conduct monthly physical inventory counts and reconciliations of finished goods, raw materials, and packaging materials with the Supply Chain, Warehouse, Sales, and Production teams; investigate variances; and maintain accurate inventory records.
• Prepare bank reconciliations, investigate discrepancies, assist in product costing and production cost monitoring, maintain fixed asset records, monitor depreciation schedules, and support financial reporting and analysis.
• Assist in preparing audit schedules, reconciliations, and supporting documents for internal and external audits; maintain complete and accurate accounting records; and identify discrepancies and recommend improvements to accounting procedures.
• Handle accounting-related filing, email correspondence, document processing, and coordination with internal departments and external vendors; assist in improving accounting systems and internal controls; and perform other related duties as assigned by the immediate superior.

Skills

Analytical thinking

Attention to detail

Time management

Independent worker

Communication skills

Education

Bachelor's degree in Accountancy

Tools

Microsoft Excel

ODOO

ERP systems

Job description

Monthly Salary: Php20,000.00 - 25,000.00

Job Type: Full-time

The Accounting Assistant will play a critical role in supporting the financial operations of the company by assisting in various accounting and administrative duties. This individual will collaborate closely with the Finance Consultant and other departments to ensure smooth financial processing, accurate record-keeping, and compliance with government regulations.

Key responsibilities

• Record financial transactions, including purchases, sales, expenses, invoices, and payments, ensuring proper documentation, classification, and filing of accounting records.

Petty Cash Management

• Manage petty cash disbursement, monitoring, replenishment, and reconciliation; verify supporting documents; prepare petty cash reports; and ensure compliance with company policies.

Accounts receivable(and credit control)

• Prepare and issue invoices and billing statements, monitor and follow up on outstanding receivables, record customer payments in the accounting or ERP system, and reconcile customer accounts.

Accounts Payable

• Review supplier invoices and supporting documents, monitor payment schedules, process approved supplier payments, and maintain accurate accounts payable records.

Tax Compliance, Permits, and Government Requirements

• Prepare applicable BIR forms, including Forms 2307 and 2316, alphabetical list, and supporting tax schedules; monitor tax deadlines and payments; and coordinate the renewal and payment of business permits, licenses, and other government requirements.

Inventory Monitoring and Audit

• Conduct monthly physical inventory counts and reconciliations of finished goods, raw materials, and packaging materials with the Supply Chain, Warehouse, Sales, and Production teams; investigate variances; and maintain accurate inventory records.

Bank Reconciliation, Cost Accounting, and Fixed Assets

• Prepare bank reconciliations, investigate discrepancies, assist in product costing and production cost monitoring, maintain fixed asset records, monitor depreciation schedules, and support financial reporting and analysis.

Audit and Financial Documentation

• Assist in preparing audit schedules, reconciliations, and supporting documents for internal and external audits; maintain complete and accurate accounting records; and identify discrepancies and recommend improvements to accounting procedures.

Administrative and Process Support

• Handle accounting-related filing, email correspondence, document processing, and coordination with internal departments and external vendors; assist in improving accounting systems and internal controls; and perform other related duties as assigned by the immediate superior.

About you

• Bachelor's degree in Accountancy.
• Minimum of 2 years of accounting experience.
• Proficient in Microsoft Excel and accounting software such as ODOO; familiarity with ERP systems is an advantage.
• Knowledgeable in accounting principles, bookkeeping procedures, and applicable financial regulations.
• Strong analytical, numerical, and problem-solving skills, with high attention to detail.
• Excellent organizational, time-management, and multitasking abilities.
• Able to work independently and collaborate effectively with the Finance team and other departments.
• Demonstrates integrity, accountability, flexibility, and professionalism.
• Good communication and interpersonal skills when coordinating with colleagues, customers, and suppliers.
• Able to handle confidential financial information with discretion.