Accounting Assistant

Filinvest Hospitality; Muntinlupa; On-site; PHP 240,000 - 360,000; Full time

Job summary

Filinvest Hospitality Corporation is seeking an Accounting Assistant (Accounts Payable) to support timely and accurate processing of invoices and bills at our resort in the Philippines. Under supervision of the Chief Accountant, you will analyze expenses, manage vendor relations, and ensure compliance with financial policies.

Responsibilities include verifying invoices, data entry for payments, managing the weekly cheque run, maintaining the general ledger and vendor files, and assisting with

Qualifications

• Basic English proficiency.
• Trustworthy and reliable.
• Good interpersonal skills.
• Keen eye for details and accuracy.
• Deadline-oriented and self-motivated.
• Ability to handle multiple tasks.
• Willing to work overtime and under pressure.
• Maintain confidentiality of resort data.

Responsibilities

• Receive and verify invoices and requisitions for goods and services
• Verify that transactions comply with financial policies and procedures
• Prepare batches of invoices for data entry
• Data enter invoices for payment processing
• Manage the weekly cheque run
• Prepare vendor cheques in the log book
• Maintain the general ledger
• Maintain updated vendor files and file numbers
• Print monthly aging report of accounts payable
• Accrual and Prepaid accounts recorded base on month
• Ensure the confidentiality and security of all financial and suppliers file
• Ascertain that all daily revenues have been received by the resort and properly recorded.
• Audit daily Rooms, F&B and Other Operating Departments Revenue summaries and their supporting transaction reports
• Check daily revenue against supporting documents such as guest folio, vouchers, and guarantee letters
• Review all House Use, Complimentary Rooms and F&B, Entertainment and Officers check that they are signed and authorized.

Skills

Basic English

Trustworthy

People skills

Detail-oriented

Deadline driven

Multi-tasking

Overtime willing

Confidentiality

Integrity

Job description

In accordance with the policies, procedure and standards of Filinvest Hospitality, and under the supervision of the Chief Accountant, the Accounting Assistant (Accounts Payable) provides timely and accurate output. Efficient control of processing invoices and paying of bills. Analyze expenses, available credit term & discounts. Assists with Income Audit and maintains close relationship with suppliers to ensure seamless transactions.

SCOPE AND RESPONSIBILITIES:

ACCOUNTS PAYABLE DUTIES AND RESPONSIBILITIES

• Receive and verify invoices and requisitions for goods and services
• Verify that transactions comply with financial policies and procedures
• Prepare batches of invoices for data entry
• Data enter invoices for payment processing
• Manage the weekly cheque run
• Prepare vendor cheques in the log book
• Maintain the general ledger
• Maintain updated vendor files and file numbers
• Print monthly aging report of accounts payable
• Accrual and Prepaid accounts recorded base on month
• Ensure the confidentiality and security of all financial and suppliers file

INCOME AUDIT

• Ascertain that all daily revenues have been received by the resort and properly recorded.
• Audit daily Rooms, Food & Beverage and Other Operating Departments Revenue summaries and their supporting transaction reports of the Night Audit Process.
• Check daily revenue against supporting documents such as guest folio, vouchers, and guarantee letters / authorization letters.
• Review all House Use, Complimentary Rooms and F&B, Entertainment and Officers check that they are signed and authorized.

GENERAL RESPONSIBILITIES

• Keeps immediate superior promptly and fully informed of all problems or unusual matters of significance.
• Performs all duties and responsibilities in a timely and efficient manner in accordance with established Resort policies and procedures to achieve the overall objectives of this position.
• Prepares reports as necessary to develop a more informative database for improved Management decision-making and critical evaluation of work activities.
• Maintains a favorable working relationship with all other Resort employees to foster and promote a cooperative and harmonious working climate.
• At all times, projects a favorable image of Timberland Highlands Resort to the public.
• Performs any other duties and tasks that may be assigned by immediate superiors from time to time.

COMPETENCIES AND SKILLS REQUIRED

• Basic English
• Trustworthy
• Can deal with different people
• Keen in details w/ good interpersonal skills
• Deadline & goal oriented/self-motivated
• Ability to handle multiple tasks successfully
• Willing to work overtime & under pressure
• Integrity and confidentiality of Resort database