Accounting Admin Assistant

Astra Multimarket Corp.; Bataan; On-site; PHP 279,000 - 391,000; Full time

Job summary

Astra Multimarket Corp. is seeking a detail-oriented administrative professional in the Philippines to support the team with clerical tasks, filing, data entry, and record-keeping.

The role includes handling petty cash, voucher issuance, and cash deposits, ensuring budget release accuracy and proper liquidation verification. The position also involves monitoring budgets, reporting discrepancies, and maintaining custody of inventory and service units while ensuring secure handling of all cash and

Responsibilities

• Carry out general clerical duties that include filing, data entry and record-keeping.
• Provide general administrative support to the team, including office supplies and equipment maintenance.
• Handle Petty cash Fund. These includes the issuance of voucher, releasing of cash, receipts verification and replenishment.
• Budget releasing, check and verification of liquidations submitted by the requestor that should matched with the budget released. Send all the Liquidations/Reimbursements to the accounting head office. Make a necessary report, in case of disputes, invalid or unauthorized transaction that to be subjected for payroll deduction.
• Monitor and follow up the budget of the branch to Accounting and Treasury Department.
• Collect and Remit / Deposit all cash/checks from the branch whether from sold items, liquidations, Reservation etc. (No cash/checks will maintain in the custody of branch admin as much as possible)
• Key Custodian of all Inventory and Service units issued to the branch. Monitor all the activity of every unit.
• Report any malicious or unauthorized activities happen within the branch.
• Prepare the Gate Pass once the units are cleared for release.
• Check the completeness of all original unit releasing documents before forwarding to Accounting Dept in Head office.
• Other tasks may be assigned from time to time.

Job description

• Carry out general clerical duties that include filing, data entry and record-keeping

• Provide general administrative support to the team, including office supplies and equipment maintenance

• Handle Petty cash Fund. These includes the issuance of voucher, releasing of cash, receipts verification and replenishment.

• Budget releasing, check and verification of liquidations submitted by the requestor that should matched with the budget released. Send all the Liquidations/Reimbursements to the accounting head office. Make a necessary report, in case of disputes, invalid or unauthorized transaction that to be subjected for payroll deduction.

• Monitor and follow up the budget of the branch to Accounting and Treasury Department.

• Collect and Remit / Deposit all cash/checks from the branch whether from sold items, liquidations, Reservation etc. (No cash/checks will maintain in the custody of branch admin as much as possible)

• Key Custodian of all Inventory and Service units issued to the branch. Monitor all the activity of every unit.

• Report any malicious or unauthorized activities happen within the branch.

• Prepare the Gate Pass once the units are cleared for release.

• Check the completeness of all original unit releasing documents before forwarding to Accounting Dept in Head office.

• Other tasks may be assigned from time to time.