Academic Registry Coordinator

GUS Educations PH; Philippines; Hybrid; PHP 420,000 - 600,000; Full time

Benefits offered by this job

Health, Life Insurance & dependents H

Training & Learning opportunities

30 PTOs & Leave conversion

Parental & Maternity benefits

Transportation allowance

Internet allowance

Clothing allowance

Laundry allowance

Rice allowance

Hybrid work setup (4x WFH, 1x RTO)

Job summary

GUS Education PH is seeking a Registry Coordinator to support academic administration, student progression, and assessment processes. The role requires strong Excel skills, familiarity with Canvas LMS, and experience in a university-like environment.

The position is hybrid, with onsite work initially and gradual transition to remote work as per policy. The role emphasizes accurate data handling, reporting, and cross-team collaboration to ensure timely and compliant academic operations.

Qualifications

• 3–5 years in registry or academic administration, or related higher education function.
• Advanced Excel skills with trackers, data validation, reporting.
• Experience with learning management systems, Canvas preferred.
• Blended customer service and administrative environment experience.
• Experience across multiple systems, databases, and online platforms.

Responsibilities

• Respond to student inquiries and manage Registry mailboxes.
• Provide weekly online office hours and student support on academic requirements.
• Track assessments in Canvas and maintain submission folders.
• Maintain detailed Registry Excel trackers and records.
• Monitor LMS settings, access, and issue resolution across platforms.
• Support student progression, credit mapping, and academic records.
• Coordinate with Finance on charges related to retakes or prolongation.
• Prepare materials for Examination Boards and governance processes.
• Maintain confidentiality and professionalism with academic data.

Skills

Excel proficiency

Canvas LMS

Registry experience

Higher education admin

Customer service

Bachelor’s degree

Education

Bachelor’s degree in Education or Office Administration

Job description

KEEPING ACADEMIC JOURNEYS ON TRACK!

Bring your higher education experience, advanced Excel skills, and confidence with learning management systems to support seamless academic administration, assessment, and student progression.

Guiding, Uplifting, and Soaring in a #GreatPlaceToWork

• Health & Security: HMO (up to 2 dependents) + Life Insurance
• Growth & Development: Training Programs & Learning Opportunities
• Work-Life Balance: 30 PTOs, Leave Conversion
• Family Support: Parental & Maternity Benefits
• Additional Perks: Transportation, Internet, Clothing, Laundry & Rice Allowances
• Hybrid Work Setup: Onsite for the first 4 months, then switch to hybrid after the 3rd-month review: 4x WFH, 1x RTO
• Work Location: Bridgetowne, Quezon City
• Work Schedule: Monday to Friday | 3:00 PM to 12:00 AM (PH Time)

HAVE WHAT IT TAKES TO BE OUR REGISTRY COORDINATOR?

• 3–5 years of experience in a similar role, preferably within Registry, academic administration, student services, assessment administration, or a related higher education function.
• Experience working in a college or university environment is highly preferred.
• Advanced proficiency in Microsoft Excel, with the ability to maintain detailed trackers, manage and validate data, analyse information, and produce accurate reports.
• Experience working with learning management systems (LMS), particularly Canvas, is highly preferred. Candidates should be comfortable navigating academic technology platforms and adaptable to learning new systems.
• Experience working in a blended customer service and administrative environment.
• Bachelor's degree in Education, Office Administration, or related field.
• Experience working across multiple systems, databases, and online platforms.
• Strong organisational skills with exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities, work independently, and consistently meet deadlines.
• Highly adaptable and flexible, with the ability to respond effectively to changing priorities, processes, systems, and responsibilities.
• Strong problem-solving skills and the ability to develop practical solutions to administrative challenges.
• Ability to handle confidential and sensitive academic information with professionalism and discretion.
• Strong customer service mindset with the ability to provide timely, accurate, and professional support to students and academic staff.

DAY IN THE LIFE OF A REGISTRY COORDINATOR

(HYBRID WORK EDITION!)

Student Support & Communication

• Respond to student enquiries through Registry mailboxes regarding programme structures, credits, assessments, academic policies, and related processes.
• Provide timely, accurate, and professional support to students through weekly online office hours.
• Support students in understanding relevant Registry processes and academic requirements.
• Participate in student induction activities and tutorial sessions for new enrolments.
• Escalate complex or academic matters to the appropriate academic or senior Registry colleagues.

Assessment Administration & Tracking

• Track student assessment submissions and marking progress through Canvas.
• Ensure assessment submission folders are correctly configured, accessible, and available to students.
• Monitor assessment activity and follow up on administrative issues affecting submissions or marking.
• Maintain and update detailed Registry Excel trackers, including submission counts, marking progress, and assessment statistics.
• Support assessment and reassessment tracking at the end of each academic term.
• Maintain accurate assessment records and documentation in accordance with Registry procedures.

Learning Management System Oversight

• Monitor Canvas and other learning management systems to ensure assessment folders are created on time and configured correctly.
• Check course settings and student access to relevant learning materials and assessment areas.
• Troubleshoot student access and enrolment issues and coordinate with relevant teams to resolve platform-related concerns.
• Support accurate student enrolment across relevant courses and learning platforms.
• Quickly learn and adapt to new LMS features, systems, and academic technology as required.
• Identify recurring platform or access issues and contribute to improvements in administrative processes.

Academic Records & Student Progression

• Use University systems to manage and review course IDs, programme structures, and academic records.
• Support the accurate processing and review of student progression to the next academic level.
• Assist with progression into dissertation stages and other key points in the student academic journey.
• Support credit mapping and validation activities, ensuring information is accurate and appropriately recorded.
• Maintain up-to-date academic records and documentation to support progression and Registry processes.

Student Finance Liaison

• Coordinate with Finance regarding student charges associated with retakes, prolongation, and other academic activities.
• Support the accurate communication of relevant financial obligations to students.
• Respond to routine student queries regarding charges and liaise with Finance to clarify account-related matters.
• Ensure Registry and Finance information is appropriately aligned when supporting academic processes with financial implications.

Examination Boards & Academic Governance

• Prepare documentation and administrative materials for quarterly Examination Boards.
• Compile relevant information relating to extenuating circumstances, academic appeals, and academic misconduct allegations.
• Ensure board documentation is complete, accurate, and prepared within required timelines.
• Support the maintenance of records and documentation arising from academic governance processes.
• Handle sensitive and confidential academic information with discretion and in accordance with University policies and procedures.

Data Management & Continuous Improvement

• Maintain accurate Registry records, trackers, databases, and supporting documentation.
• Use advanced Excel skills to analyse, validate, organise, and report academic and assessment data.
• Perform data checks to identify inconsistencies and support the accuracy of academic records.
• Work confidently across multiple systems and databases to ensure information is correctly maintained and updated.
• Identify opportunities to improve Registry processes, systems, and workflows.
• Develop practical and effective administrative solutions to improve the student and staff experience.

Teamwork & Service Excellence

• Work collaboratively with Registry, Academic, Finance, IT, and other internal teams to support effective academic administration.
• Build positive working relationships with students, faculty, and professional services colleagues.
• Maintain a flexible and adaptable approach when priorities and responsibilities change.
• Contribute to a professional, supportive, and student-focused working environment.
• Undertake other duties appropriate to the role as reasonably requested.

GUS Education PH: Empowered by knowledge, guided by heart.

A certified Great Place to Work company, we guide with purpose, uplift through holistic support, and soar by empowering those who empower education. As a strategic partner, we turn every challenge into an opportunity for growth through collaboration, innovation, and operational excellence.

Big careers start with big learning—and yours could start here.

Ready to bring your higher education experience, Excel expertise, and adaptability with academic systems to a role that directly supports students and faculty? Join us as a Registry Coordinator and help keep academic operations accurate, efficient, and student-focused.

Our 100% remote application process lets you connect with us from anywhere while exploring a career with global impact.

Please note that all applications are routed through our Applicant Tracking System and are reviewed by our recruitment team. Due to the volume of applications we receive, processing times may vary, but every application is carefully considered.