Registrar Staff

Universal College of Parañaque; Parañaque; On-site; PHP 201,000 - 290,000; Full time

Job summary

Universal College of Parañaque is seeking a Registrar Staff to help manage student records and provide administrative support in the Registrar's Office. You will ensure accuracy, confidentiality, and timely processing of academic records while serving students, faculty, alumni, and stakeholders.

Responsibilities include maintaining records, processing enrollment and graduation transactions, issuing transcripts and certificates, and safeguarding data privacy.

Qualifications

• Bachelor's degree in any field, advantage in education, business, CS, psychology or office admin.
• At least 1 year experience in registrar/records management or admin work preferred.
• Fresh graduates are welcome to apply.
• Proficient in Word, Excel, and Outlook.

Responsibilities

• Maintain, update, and safekeep student academic records.
• Process enrollment, registration, transfer, graduation, and related transactions.
• Prepare and release transcripts, certificates, diplomas, and certifications.
• Verify and encode student information into the information system.
• Respond to inquiries from students, parents, faculty, and alumni.
• Ensure confidentiality and security of student records per policies and data privacy laws.
• Maintain accurate filing systems, physical and electronic.
• Assist in report preparation for administration and government agencies.
• Perform other duties as assigned by Registrar or supervisor.

Skills

Attention to detail

Organizational skills

Communication skills

Confidential information handling

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Description

The Registrar Staff is responsible for assisting in the efficient management of student records and providing administrative support to the Registrar's Office. The role ensures the accuracy, confidentiality, and timely processing of academic records while delivering quality service to students, faculty, alumni, and other stakeholders.

Key responsibilities:

• Assist in the maintenance, updating, and safekeeping of student academic records.
• Process enrollment, registration, transfer, graduation, and other academic-related transactions.
• Prepare and release academic documents such as transcripts of records, certificates, diplomas, and certifications.
• Verify and encode student information into the school's information system.
• Respond to inquiries from students, parents, faculty, and alumni regarding registrar services.
• Ensure the confidentiality and security of student records in accordance with institutional policies and applicable data privacy laws.
• Maintain accurate filing systems, both physical and electronic.
• Assist in the preparation of reports required by the administration and government agencies.
• Perform other duties that may be assigned by the Registrar or immediate supervisor.

Qualification:

• Bachelor's degree in any field (Education, Business Administration, Computer science, Psychology, Office Administration, or related courses is an advantage).
• Preferably with at least one (1) year of experience in registrar, records management, or administrative work.
• Fresh graduates are encouraged to apply.
• Proficient in Microsoft Office applications (Word, Excel, and Outlook).
• Excellent organizational and record-keeping skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Able to handle confidential information with integrity and professionalism.
• Customer service-oriented and able to work under pressure.