Accounting Technician @ District Office-Fiscal Services/Payroll (8 hours)

San Marcos Unified School District; San Marcos; On-site; PEN 30,000 - 40,000; Full time

Job summary

San Marcos Unified School District is seeking an Accounting Technician to provide under supervision support to accounting functions, ensure district revenue and expenditures align with budget, and deliver timely financial services. The role involves handling accounts payable/receivable, payroll, contracts, and reconciliation tasks within the district office.

Candidates should have prior accounting experience, knowledge of standard procedures, and strong attention to detail.

Qualifications

• Prior job related experience.
• Knowledge of standard accounting procedures and applicable laws/codes.
• Ability to sit for prolonged periods and perform accurately with attention to detail.

Responsibilities

• Informs personnel/vendors/community about required documentation and procedures.
• Maintains fiscal information, files, and records (AP, AR, payroll, contracts).
• Prepares invoices, correspondence, and reports for compliance and support.
• Processes payroll, attendance, and project allocations per accounting rules.
• Reconciles account balances and bank statements for accuracy and compliance.
• Researches discrepancies in documents before processing.
• Monitors fund balances to ensure budget compliance and proper allocations.
• Prepares cash deposits for bank deposits.

Skills

Office equipment

English proficiency

Spelling & grammar

Complex calculations

Job description

Job Description / Essential Elements

JOB TITLE: Accounting Technician

The job of "Accounting Technician" is done for the purpose of providing, under supervision, support to accounting functions; complying with district financial obligations; providing financial information/instructions and/or support to other personnel; ensuring that District revenue and expenditures are within budget and allocated accordingly; and providing financial services and processing assigned financial functions on a timely basis.

Essential Job Functions

• Informs personnel and/or vendors, and/or community regarding required documentation and/or procedures for the purpose of conveying information necessary to complete transactions.
• Maintains various fiscal information, files and records (e.g. accounts payable, accounts receivable, payroll, contracts, etc.) for the purpose of providing an up-to-date reference and audit trail for compliance.
• Prepares documentation (e.g. invoices, correspondence, reports, etc.) for the purpose of providing written support, conveying information and/or complying with fiscal requirements.
• Processes various fiscal information (e.g. payroll, attendance, special project allocations, bus passes, etc.) for the purpose of updating information and/or authorizing final action in compliance with accounting requirements.
• Reconciles account balances (e.g. bank statements, cash receipts, school accounts, etc.) for the purpose of maintaining accurate account balances and complying with related policies, practices and/or regulations.
• Researches discrepancies of financial information and/or documentation (e.g. purchase orders, invoices, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing for action.
• Monitors fund balances of assigned programs and related financial activity for the purpose of ensuring that allocations are accurate, related revenues are generated, expenses are within budget limits and/or fiscal practices are followed.
• Prepares cash deposits for the purpose of making bank deposits.

Other Job Functions

• Participates in various activities (e.g. meetings, training, etc.) for the purpose of receiving and/or conveying information.

Job Requirements - Qualifications

Experience Required

Prior job related experience.

Skills, Knowledge and/or Abilities Required

• Skill to operate standard office equipment including use of word processing applications, use English in both written and verbal form, use correct spelling, grammar and punctuation, perform complex calculations.

Knowledge of standard accounting requirements, appropriate laws, codes and regulations.

Ability to sit for prolonged periods, work accurately, with attention to detail and with minimal supervision, understand and carry out oral and written instructions. Significant physical abilities include reaching/handling/fingering, talking/hearing conversations, near visual acuity.

Licenses, Certifications, Bonding, and/or Testing Required

Criminal Justice Fingerprint Clearance, Health Physical Clearance, Tuberculosis Testing/Clearance.

Requirements / Qualifications

• Letter of Introduction
• Resume
• Current Letters of Reference (2 letters)

(required documents must be forwarded with your on-line application)

Comments And Other Information

REQUIRED: PRIOR JOB RELATED EXPERIENCE AND KNOWLEDGE OF STANDARD ACCOUNTING PROCEDURES.

These positions are Full Time (8 hour per day, 12 month per year) positions located in the Accounting Department- Payroll at the District Office.

Working hours: 8:00 am - 4:30 pm

Employees new to the District are allowed salary schedule placement credit for up to two (2) years of previous experience with a maximum salary schedule entry placement for step three (3).

NOTE: CANDIDATES CONSIDERED FOR INTERVIEW MAY BE ASKED TO PARTICIPATE IN A PRACTICUM.