Substitute Typist Clerk

San Marcos Unified School District; San Marcos; On-site; PEN 118,000 - 180,000; Part time

Job summary

San Marcos Unified School District is seeking a substitute Typist Clerk III to provide complex clerical support for district personnel and the public. The role involves screening calls, composing documents, maintaining confidential records, handling enrollment data, and coordinating supplies.

Ideal candidates will have a typing certificate, fingerprint clearance, health exam, and TB test, plus a current resume. This on-call position supports school operations as needed.

Qualifications

• Typing certificate within the last 6 months or if not in a current clerical position with the San Marcos Unified School District.
• Current resume must be attached to your application.
• Previous clerical experience preferred.

Responsibilities

• Answers telecommunications system to screen calls, transfer calls, respond to inquiries and take messages.
• Composes documents (correspondence, bulletins, reports, agendas) for staff, the public, and officials.
• Evaluates situations and directs to appropriate personnel for resolution.
• Maintains confidential records and enrollment/attendance data; schedules, files, rosters.

Education

Typing Certificate

Criminal Justice Fingerprint Clearance

Health Physical Examination

Tuberculosis Testing/Clearance

Tools

Office equipment and basic computer applications

Job description

Job Title: Typist Clerk III

Job Purpose Statement/s: The job of “Typist Clerk III” is done for the purpose/s of providing complex clerical support and assistance to assigned personnel; communicating information to staff and the public regarding various activities and responding to requests; and providing for timely and accurate distribution of materials.

Essential Job Functions

• Answers telecommunications system for the purpose of screening calls, transferring calls, responding to inquiries and taking messages.
• Composes documents (e.g. correspondence, bulletins, reports, agendas, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
• Evaluates situations (i.e. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and directing to appropriate personnel for resolution.
• Maintains complex and confidential records; financial related information (e.g. enrollment, class size, attendance, overdue notices, etc.); schedules, files, rosters, etc. for the purpose of documenting and providing reliable information and/or coordinating available space.
• Maintains inventory of office supplies for the purpose of ensuring availability of required items.
• Processes documents and materials (e.g. mail, books, supplies) for the purpose of disseminating information to appropriate parties.
• Responds to inquiries of staff, the public, parents, and students for the purpose of providing information and direction as may be required.

Other Job Functions

• Oversees work assignments of others (e.g. new employees, student worker, volunteers, etc.) for the purpose of providing orientation to their job assignments.
• Participates in various activities (e.g. meetings, training, etc.) for the purpose of receiving and/or conveying information.

Skill to operate standard office equipment including use of basic computer applications, type with speed and accuracy; use English in both written and verbal form, use correct spelling, grammar and punctuation; communicate effectively, establish and maintain effective working relationships with employees, students, parents, the public, and administrators.

Knowledge of standard office procedures.

Ability to sit for prolonged periods of time; understand and carry out oral and written instructions; perform basic mathematical calculation; work independently, make common sense decisions in routine and critical situations; work efficiently under pressure with constant interruptions. Significant physical abilities include reaching/handling/fingering, talking/hearing conversations, near visual acuity/visual accommodation.

Licenses, Certifications, Bonding, and/or Testing Required: Typing Certificate, Criminal Justice Fingerprint Clearance, Health Physical Examination, Tuberculosis Testing/Clearance.

Requirements / Qualifications Materials

• Typing Certificate within the last 6 months. Only needed if not in current clerical position with the San Marcos Unified School District
• Current Resume

A current resume must be attached to your application.

Previous Clerical Experience Preferred.

This posting is for Substitute Typist Clerk.

This is an on-call, as needed position for our district.