Long Term Substitute Typist Clerk III- Maintenance & Operations

San Marcos Unified School District; San Marcos; On-site; PEN 110,000 - 145,000; Full time

Job summary

San Marcos Unified School District is seeking a Typist Clerk III to provide complex clerical support to staff and the public. The role involves handling communications, preparing documents, and maintaining confidential records with accuracy and discretion.

The position requires proficiency in English, strong typing skills, and the ability to manage multiple tasks under pressure. Applicants should be prepared to work standard school hours and coordinate with school personnel.

Qualifications

• Typing certificate preferred.
• Proficient in English spelling, grammar and punctuation.

Responsibilities

• Answer telecommunications to screen calls, transfer calls, and take messages.
• Compose documents for staff and the public.
• Evaluate situations and direct to appropriate personnel.
• Maintain complex and confidential records and inventories.
• Process documents and materials for dissemination.
• Respond to inquiries from staff, the public, parents, and students.
• Oversee work assignments and participate in meetings and trainings.

Skills

Typing speed

English language

Communication

Office equipment

Spelling & grammar

Basic computer applications

Tools

Basic computer applications

Job description

Job Description / Essential Elements

JOB TITLE: Typist Clerk III

Job Purpose Statement/s: The job of “Typist Clerk III” is done for the purpose/s of providing complex clerical support and assistance to assigned personnel; communicating information to staff and the public regarding various activities and responding to requests; and providing for timely and accurate distribution of materials.

Essential Job Functions

• Answers telecommunications system for the purpose of screening calls, transferring calls, responding to inquiries and taking messages.
• Composes documents (e.g. correspondence, bulletins, reports, agendas, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
• Evaluates situations (i.e. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and directing to appropriate personnel for resolution.
• Maintains complex and confidential records; financial related information (e.g. enrollment, class size, attendance, overdue notices, etc.); schedules, files, rosters, etc. for the purpose of documenting and providing reliable information and/or coordinating available space.
• Maintains inventory of office supplies for the purpose of ensuring availability of required items.
• Processes documents and materials (e.g. mail, books, supplies) for the purpose of disseminating information to appropriate parties.
• Responds to inquiries of staff, the public, parents, and students for the purpose of providing information and direction as may be required.

Other Job Functions

• Oversees work assignments of others (e.g. new employees, student worker, volunteers, etc.) for the purpose of providing orientation to their job assignments.
• Participates in various activities (e.g. meetings, training, etc.) for the purpose of receiving and/or conveying information.

Essential Job Requirements - Qualifications

• Experience Required:

Prior Job Related Experience Required.

• Skills, Knowledge and/or Abilities Required:

Skill to operate standard office equipment including use of basic computer applications, type with speed and accuracy; use English in both written and verbal form, use correct spelling, grammar and punctuation; communicate effectively, establish and maintain effective working relationships with employees, students, parents, the public, and administrators.

Knowledge of standard office procedures.

Ability to sit for prolonged periods of time; understand and carry out oral and written instructions; perform basic mathematical calculation; work independently, make common sense decisions in routine and critical situations; work efficiently under pressure with constant interruptions. Significant physical abilities include reaching/handling/fingering, talking/hearing conversations, near visual acuity/visual accommodation.

• Licenses, Certifications, Bonding, and/or Testing Required:

Typing Certificate, Criminal Justice Fingerprint Clearance, Health Physical Examination, Tuberculosis Testing/Clearance.

Requirements / Qualifications

• Resume
• Letter of Recommendation
• Letter of Introduction

Comments And Other Information

Work Hours: 7:00am-3:30pm