Secretary, Omani Candidate

National University; Muscat; Sur place; OMR 900 - 1 300; Plein temps

Résumé du poste

National University is seeking an experienced executive secretary to provide high-level administrative support to senior academic leaders in the School of Foundation Studies. The role requires strong English and Arabic language skills and a minimum of three years of relevant experience.

Responsibilities include coordinating meetings, drafting minutes and agendas, managing confidential records, and ensuring effective communication with internal and external stakeholders.

Qualifications

• Minimum of 3 years' experience in executive secretarial or administrative support.
• Experience in providing administrative support to senior executives, directors, or academic leaders.
• Experience in coordinating meetings, preparing agendas and minutes, and following up on action items.
• Experience in handling confidential documents and maintaining records with a high degree of accuracy and discretion.
• Experience in coordinating communications with internal and external stakeholders.

Responsabilités

• Coordinate meetings, prepare agendas and minutes, and track action items.
• Provide confidential administrative support to senior executives and academic leaders.
• Draft and edit official correspondence, reports, and presentations.
• Maintain filing systems and records with accuracy and discretion.
• Coordinate communications with internal and external stakeholders.

Connaissances

Communication Skills

Microsoft Office

Calendar Management

Formation

Bachelor’s degree in Business Administration

Outils

Microsoft Office

ERP/SAP

Description du poste

School of Foundation Studies, Airport Heights

Reporting To:

Director

Bachelor’s degree in Business Administration, Office Management, Secretarial Studies, or a related field.Relevant professional certification is desirable.

Experience:

2- 5 Years

Language Requirement:

Proficiency in English and Arabic is a must.

Job Description:

• Minimumof 3 years' experience in executive secretarial or administrative support,preferably within a higher education institution or a similar professionalenvironment.
• Experiencein providing administrative support to senior executives, directors, oracademic leaders.
• Experiencein coordinating meetings, preparing agendas and minutes, and following upon action items.
• Experiencein handling confidential documents and maintaining records with a highdegree of accuracy and discretion.
• Experiencein coordinating communications with internal and external stakeholders.

Requirement /Skills:

Communication Skills

• Excellentinterpersonal and communication skills, with the ability to interactprofessionally with academic staff, students, senior management, andexternal stakeholders.
• Excellentwritten and verbal communication skills in both English and Arabic.
• Abilityto draft, proofread, and edit official correspondence, reports, meetingminutes, and presentations.
• Strongcustomer service skills with the ability to handle enquiriesprofessionally and courteously.
• Abilityto communicate effectively while maintaining confidentiality andprofessionalism.

Computing and Digital Literacy

• Advancedproficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellentskills in Microsoft Teams, Zoom, and other virtual meeting platforms.
• Experienceusing document management systems, electronic filing systems, andcloud-based collaboration tools.
• Abilityto manage electronic calendars, schedule appointments, and coordinatemeetings efficiently.
• Familiaritywith Enterprise Resource Planning (ERP) systems (e.g., SAP) and universityinformation systems is an advantage.
• Abilityto prepare reports, spreadsheets, presentations, and statistical summariesusing appropriate software applications.
• Highlevel of professionalism, integrity, and discretion in handlingconfidential information.
• Excellentorganizational and time-management skills, with the ability to prioritizemultiple tasks and meet deadlines.
• Strongattention to detail and commitment to accuracy.
• Abilityto work independently with minimal supervision and exercise soundjudgment.
• Strongproblem-solving and decision-making skills.
• Abilityto work collaboratively with academic and administrative staff across theUniversity.
• Flexibilityand adaptability in responding to changing priorities and operationalrequirements.
• Positiveattitude, initiative, and commitment to delivering high-qualityadministrative support.
• Abilityto maintain effective filing systems and ensure compliance withinstitutional policies and procedures

University Headquarters
PO 620, PC 130, Azaiba, Bousher, Muscat, Sultanate of Oman
Tel:[phone] Fax:[phone]
Email: [e-mail]