Executive Secretary & Administrative Coordinator (Bilingual)

National University; Muscat; On-site; OMR 900 - 1,300; Full time

Job summary

National University is seeking an experienced executive secretary to provide high-level administrative support to senior academic leaders in the School of Foundation Studies. The role requires strong English and Arabic language skills and a minimum of three years of relevant experience.

Responsibilities include coordinating meetings, drafting minutes and agendas, managing confidential records, and ensuring effective communication with internal and external stakeholders.

Qualifications

• Minimum of 3 years' experience in executive secretarial or administrative support.
• Experience in providing administrative support to senior executives, directors, or academic leaders.
• Experience in coordinating meetings, preparing agendas and minutes, and following up on action items.
• Experience in handling confidential documents and maintaining records with a high degree of accuracy and discretion.
• Experience in coordinating communications with internal and external stakeholders.

Responsibilities

• Coordinate meetings, prepare agendas and minutes, and track action items.
• Provide confidential administrative support to senior executives and academic leaders.
• Draft and edit official correspondence, reports, and presentations.
• Maintain filing systems and records with accuracy and discretion.
• Coordinate communications with internal and external stakeholders.

Skills

Communication Skills

Microsoft Office

Calendar Management

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office

ERP/SAP

Job description

National University is seeking an experienced executive secretary to provide high-level administrative support to senior academic leaders in the School of Foundation Studies. The role requires strong English and Arabic language skills and a minimum of three years of relevant experience.

Responsibilities include coordinating meetings, drafting minutes and agendas, managing confidential records, and ensuring effective communication with internal and external stakeholders.