Operations Assistant at Fineasy Accounting & Bookkeeping

Fineasy Accounting & Bookkeeping; Muscat; On-site; OMR 4,500 - 5,600; Full time

Job summary

Fineasy Accounting & Bookkeeping in Muscat seeks an Operations Assistant to support daily office operations and administrative functions at our Muscat office. This role coordinates activities, maintains records, and assists the accounting and bookkeeping teams on a 9:00 AM to 5:00 PM schedule, Sunday to Thursday, reporting to the Operations Manager.

The role requires a high school diploma or equivalent, with a preference for business or accounting qualifications, and at least 1 year of relevant

Qualifications

• High school diploma or equivalent; diploma or certificate in Business Administration, Accounting, or related field preferred.
• Minimum 1 year of administrative/clerical experience in accounting or professional services.
• Proficiency in MS Office applications; strong written and verbal English; Arabic is a plus.
• Strong organizational skills with attention to detail and accuracy.

Responsibilities

• Support daily office operations, scheduling, correspondence, and document management.
• Maintain organized filing systems for client files, financial records, and contracts.
• Prepare and format correspondence, reports, spreadsheets, and documents.
• Assist with data entry and maintain accuracy in databases and accounting systems.
• Process mail, packages, and courier deliveries; monitor office supplies.
• Assist with bookkeeping tasks including expense tracking, invoices, and payment follow-up.
• Schedule appointments and coordinate calendars for management.
• Provide general administrative support to accounting and bookkeeping teams.
• Assist with client document collection for tax and bookkeeping engagements.
• Maintain confidentiality of client and firm information; perform general clerical duties.

Education

High school diploma or equivalent

Diploma or certificate in Business Administration or Accounting

English communication skills

Organizational skills

Multitasking ability

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

This Full time on site position offers great opportunities for career growth.

Job Summary

Fineasy Accounting & Bookkeeping is seeking an Operations Assistant to support daily office operations and administrative functions at our Muscat office. This role is responsible for coordinating office activities, maintaining records, and providing support to the accounting and bookkeeping teams. The position follows a 9:00 AM to 5:00 PM schedule, Sunday through Thursday, and reports to the Operations Manager.

Key Responsibilities

• Support daily office operations, including scheduling, correspondence, and document management
• Maintain organized filing systems for client files, financial records, contracts, and correspondence
• Prepare and format correspondence, reports, spreadsheets, and other documents as requested
• Assist with data entry and maintain accuracy of information in company databases and accounting systems
• Process incoming and outgoing mail, packages, and courier deliveries
• Monitor office supply inventory and place orders as needed
• Assist with basic bookkeeping tasks including expense tracking, invoice filing, and payment follow-up
• Schedule appointments, meetings, and coordinate calendars for management staff
• Provide general administrative support to accounting and bookkeeping teams
• Assist with client document collection and organization for tax and bookkeeping engagements
• Maintain confidentiality of all client and firm information
• Perform general clerical duties including photocopying, scanning, and filing

Requirements

• High school diploma or equivalent; diploma or certificate in Business Administration, Accounting, or related field is preferred
• Minimum 1 year of experience in an administrative, clerical, or office support role, preferably in an accounting, bookkeeping, or professional services environment
• Proficiency in Microsoft Office applications including Word, Excel, and Outlook
• Good written and verbal communication skills in English; proficiency in Arabic is an advantage
• Strong organizational skills with attention to detail and accuracy
• Ability to manage multiple tasks and prioritize effectively
• Professional demeanor and ability to maintain confidentiality
• Reliable and punctual with consistent attendance

Pay: RO400.000 - RO500.000 per month

Work Location: In person