Document Controller

Egis Group; As Sudiyah; On-site; OMR 9,200 - 16,000; Full time

Job summary

Egis is seeking a detail-oriented Document Controller to join our Diriyah team in Saudi Arabia. You will manage document control systems, ensure accurate filing and version control, and support project teams with timely document flow throughout the lifecycle.

Responsibilities include logging and distributing documents, coordinating with engineers and contractors, and training users on the EDMS. A strong focus on accuracy, organization, and regulatory compliance is essential.

Qualifications

• Bachelor's Degree in Business Administration, Information Management, or related field.
• Proficiency in EDMS (Aconex) and Microsoft Office Suite.
• Strong knowledge of document control processes, best practices, and industry standards.

Responsibilities

• Establish, implement, and maintain comprehensive document control systems that meet project requirements and organizational standards.
• Receive, log, index, and distribute incoming and outgoing project documents with precision and efficiency.
• Ensure all documents are properly filed, organized, and easily retrievable for authorized team members.
• Coordinate with project team members, engineers, and contractors to collect, review, and process technical documents in a timely manner.
• Maintain strict version control and accurately track all document revisions and updates.
• Prepare and distribute regular document status reports to project stakeholders and management.
• Perform quality assurance checks on all documents to ensure compliance with project specifications and organizational standards.
• Manage and optimize the electronic document management system, providing training and support to users as needed.
• Collaborate with project managers and supervisors to facilitate document access and distribution for design reviews and construction supervision.
• Assist in developing and refining document control procedures and best practices.
• Support project closeout activities by organizing and archiving final documentation.
• Maintain confidentiality and ensure sensitive information is handled appropriately according to regulatory requirements.

Skills

Organizational skills

Attention to detail

Time management

Communication

Teamwork

Independent work

Multitasking

Education

Bachelor's Degree in Business Administration

Tools

Aconex

EDMS

Microsoft Office

Job description

About Us

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 70 countries, Egis puts the expertise of its 23,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis has long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers

About the Role

We're looking for a detail-oriented and highly organized Document Controller to join our dynamic team in Diriyah, Saudi Arabia. In this pivotal role, you will be the backbone of our document management operations, ensuring seamless information flow, maintaining meticulous records, and supporting our project teams with efficient document control systems. Your analytical mindset and collaborative approach will be essential in managing all project-related documentation throughout the complete project lifecycle.

• Establish, implement, and maintain comprehensive document control systems that meet project requirements and organizational standards
• Receive, log, index, and distribute incoming and outgoing project documents with precision and efficiency
• Ensure all documents are properly filed, organized, and easily retrievable for authorized team members
• Coordinate with project team members, engineers, and contractors to collect, review, and process technical documents in a timely manner
• Maintain strict version control and accurately track all document revisions and updates
• Prepare and distribute regular document status reports to project stakeholders and management
• Perform quality assurance checks on all documents to ensure compliance with project specifications and organizational standards
• Manage and optimize the electronic document management system, providing training and support to users as needed
• Collaborate with project managers and supervisors to facilitate document access and distribution for design reviews and construction supervision
• Assist in developing and refining document control procedures and best practices
• Support project closeout activities by organizing and archiving final documentation
• Maintain confidentiality and ensure sensitive information is handled appropriately according to regulatory requirements

What do we need from you

• Bachelor's Degree in Business Administration, Information Management, or related field
• Proficiency in using EDMS system (Aconex) document management systems and Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong knowledge of document control processes, best practices, and industry standards
• Excellent organizational and time management skills with a keen attention to detail
• Ability to work efficiently in a fast-paced environment and manage multiple priorities
• Strong communication and interpersonal skills
• Experience with database management and data entry
• Familiarity with filing and archiving systems
• Knowledge of relevant industry regulations and standards
• Ability to work independently and as part of a team