Specialist, HSE IMS

Experience; Muscat; Hybrid; OMR 60,000 - 90,000; Full time

Job summary

Experience seeks a senior HSE IMS governance professional to lead the OQEP HSE Integrated Management System, ensuring compliance with ISO 9001, 14001, 45001, 50001 and applicable legal requirements. The role coordinates with Quality, Energy, and other functions to maintain an aligned IMS framework across assets and corporate functions.

Key duties include audit programme development, certification support, management review facilitation, and performance reporting.

Qualifications

• 5+ years of relevant experience in HSE IMS or IMS roles in Oil & Gas or industrial sectors.
• Experience in ISO 9001/14001/45001/50001 and related standards is essential.
• Strong knowledge of document control and data management systems.

Responsibilities

• Develop, govern, and continually improve the HSE IMS to ensure compliance with statutory and international standards.
• Coordinate identification and implementation of applicable standards within the HSE IMS.
• Develop, review, update, and maintain HSE IMS documentation and records.
• Control, distribute, retain, and maintain HSE IMS documents and records per IMS Manual.
• Coordinate and facilitate HSE IMS workshops, meetings, and training activities.
• Lead integration and continual improvement of HSE IMS per ISO standards.
• Develop and maintain annual internal and external audit programmes.
• Conduct and coordinate internal and external HSE IMS audits and prepare audit reports.
• Ensure audit findings and NCRs are tracked and closed in HSSE system.
• Support certification, surveillance, and recertification audits for ISO management systems.
• Coordinate MRMs with agenda, inputs, and action tracking.
• Develop HSE IMS performance reports, dashboards, and data analytics.
• Lead development projects and promote digital document management within HSE IMS.
• Monitor contractor compliance with HSE IMS requirements and perform reviews.
• Maintain the HSE IMS corporate document library and templates.
• Participate in periodic assurance audits and site visits to verify implementation.
• Represent OQEP in external industry groups and standards forums.
• Assist Department Manager with other HSE-related studies and assignments.

Skills

Document management

PowerBI

Excel

Auditing

Stakeholder engagement

Education

Bachelor's degree in engineering and safety science

NEBOSH IGC

ISO Lead Auditor certifications

Tools

SAP

Job description

Industry Software Development / Backend Engineering

To develop, maintain, govern, and continuously improve the OQEP HSE Integrated Management System (HSE IMS) and act as its custodian in alignment with ISO 14001, ISO 45001, ISO 9001, ISO 50001, applicable legal requirements, and international industry best practices. The position is responsible for HSE IMS governance, documentation management, assurance activities, certification readiness, surveillance and recertification audits, management reviews, performance monitoring, and continual improvement initiatives across OQEP operated assets and corporate functions. The role serves as the focal point for management system integration across OQEP, coordinating with Quality, Energy, and other functional system owners to maintain an effective and aligned Integrated Management System framework supporting ISO 9001, ISO 14001, ISO 45001, ISO 50001, and other applicable standards. The position is responsible for establishing, maintaining, and continuously improving HSE IMS documentation including manuals, standards, procedures, guidelines, frameworks, forms, and associated records in accordance with OQEP requirements and industry best practices. The role coordinates with certification bodies, consultants, auditors, process owners, and stakeholders to ensure effective implementation, maintenance, certification, and continual improvement of management system requirements throughout the organization.

Main Tasks and Responsibilities:

• Develop, maintain, govern, and continually improve the OQEP HSE Integrated Management System (HSE IMS) to ensure compliance with applicable statutory, regulatory, and international standards requirements.
• Coordinate the identification, availability, and implementation of applicable local, international, and industry standards within the HSE IMS.
• Develop, review, update, and maintain HSE IMS documentation, including policies, standards, procedures, guidelines, checklists, forms, and records, and coordinate with department focal points, SMEs, and interfacing functions to ensure effective review, acceptance, and implementation.
• Ensure the control, distribution, retention, and maintenance of HSE IMS documents and records in accordance with the IMS Manual and Documented Information Control requirements.
• Coordinate and facilitate HSE IMS workshops, working sessions, meetings, awareness programs, and training activities to support effective implementation, continual improvement, and stakeholder engagement.
• Lead the integration, alignment, and continual improvement of the HSE IMS in accordance with ISO 9001, ISO 14001, ISO 45001, ISO 50001, applicable legal requirements, and industry best practices.
• Develop and maintain the annual internal and external audit programme, coordinating with auditors, process owners, and relevant stakeholders to verify the effectiveness of the HSE IMS.
• Conduct and coordinate internal and external HSE IMS audits, including audit planning, execution, facilitation, and preparation of audit reports.
• Ensure audit findings, observations, non-conformities (NCR), and action items are recorded in the HSSE reporting system and effectively tracked through to verification of effectiveness and close-out.
• Support and coordinate certification, surveillance, and recertification audits for ISO management systems, ensuring timely closure of findings and sustained certification compliance.
• Coordinate Management Review Meetings (MRMs), including agenda preparation, collection and analysis of inputs, facilitation of review activities, and monitoring the closure and effectiveness of resulting actions and internal audit non-conformities.
• Develop and deliver HSE IMS performance reports, dashboards, data analytics, forecasts, and trend analyses to support management decision-making and continual improvement.
• Lead HSE IMS development and improvement projects, coordinating with internal stakeholders and external parties as required.
• Promote and support the effective use, maintenance, and continual improvement of digital document and information management systems related to the HSE IMS.
• Promote and monitor contractor compliance with HSE IMS requirements, specifications, and procedures through engagement, assurance activities, and performance reviews.
• Maintain and administer the HSE IMS corporate document library, ensuring accessibility, accuracy, and availability of templates, reports, records, drawings, and other controlled information.
• Participate in periodic HSE assurance audit, including worksite inspections, contractor/ vendors audits, incident investigations, and HSE programme reviews to monitor the effectiveness of the HSE Management System.
• Conduct periodic site visits to OQEP assets to verify effective implementation of HSE IMS requirements, assess document effectiveness, and obtain feedback for continual improvement.
• Keep the HSE IMS updated with statutory, legal, regulatory, and technical changes through gap assessments, management reviews, and internal/external assurance activities.
• Represent OQEP in external industry committees, working groups, and forums to support the development, review, and implementation of HSE-related standards and industry initiatives (e.g., OPAL).
• Assist the Department Manager in undertaking other HSE-related studies, projects, and assignments as directed.

Key interactions

Internal: Liaise with colleagues and stakeholders for day to day work.

External: Contractors, vendors national government offices, external consultants

Notable Working Conditions. Office environment, frequent travel, and visits to the operational sites. Moderate to intensive computer screen use.

Desired Candidate Profile

Education requirements

Minimum qualifications for this position is a Bachelors degree in engineering and safety science or equivalent. Holder of NEBOSH IGC would be a plus. Holding Lead Auditor for ( ISO 9001,45001,14001 & 50001) would be a plus

Language requirements :

Excellent knowledge of written, read, and spoken English (required) | Arabic - Native (desirable)

Background and experience

5+ years of relevant experience in a similar role or an IMS / HSE position within an Oil and Gas industry preferable in Upstream operations. Comprehensive & Solid knowledge of HSE Management System and the fundamentals of HSE aspects (HSE MS, HSE plans, Hazard and Risk Assessment, Permit to Work System, Incident Investigations & Root cause analysis, Energy Isolation systems, Confined Space requirements, Lifting & Excavations works, machine/ equipment safety). Solid knowledge Integrated Management System and all related ISO Certificates such as but not limited to ISO 9001, ISO 14001, ISO 45001. Knowledge of local HSE regulations MD 286/2008, OPAL Standards. Knowledge of relevant International HSE related standards IOGP, OSHA, ISO, NFPA Adaptable and motivated general management strategist who relishes challenges. Experience in HSE / IMS audits preferably a certified ISO 45001 Lead Auditor. Knowledge of HSE systems & techniques such as: o INTELEX HSE reporting system. o User knowledge of SAP system. Experience in Records Management principles and implementation methods. Occupational Health & Safety Management System- development, review, and implementation.

Competencies and skills

• Ability to prepare, update, and draft policies, procedures, and guidelines
• Previous experience in both Document & Data Management is preferred.
• Substantial experience as a Data and /or Document Management Lead in Capital Projects.
• Strong Computer skills with skill level experience in using Company standard document control and document management systems and using (at least some of) project reporting software such as PowerBI, Crystal, Business Objects, MS Access, and Excel is essential.
• Good working knowledge of the Project Data Control and relevant processes.
• Sound understanding of the IMS SoW and Information Specification, Design Engineering Practices Engineering Information Specification (EIS), and the related documents.
• Reporting
• Interpersonal skills and ability to work with team and individually.
• Planning and organizing
• Technical writing, Recordkeeping
• Analytical thinking
• Motivates people to perform at their peak to the advantage of the organization