Accounts & Procurement Specialist

gu-recruitment; al-Wusta; On-site; OMR 4,600 - 7,300; Full time

Job summary

gu-recruitment invites applications for a procurement and finance role based in Oman. The successful candidate will review requisitions, issue RFQs/RFPs, develop contracts, issue POs, and monitor orders while engaging with internal customers and vendors.

The role requires 3+ years in procurement/finance, strong understanding of procurement and accounting principles, and proficiency in MS Office and ERP systems.

Qualifications

• Bachelor degree in business administration, commerce or SCM or equivalent.
• Minimum of 3 years of experience in procurement and finance.
• More than 3 years’ experience with a company in the Engineering and/or Business.
• Strong understanding of procurement and accounting principles and best practices.

Responsibilities

• Reviews and processes purchase order requisitions for completeness and accuracy per policy.
• Prepare and issue RFQ, RFP and Tender Documents.
• Develop RFPs, analyse responses, negotiate and award contracts.
• Prepare and issue purchase orders and monitor progress of orders.
• Identify and negotiate cost-saving opportunities with vendors.
• Assist Accounting with invoice reconciliation and issues related to invoices.
• Produce reports from financial system to aid in negotiations and tracking performance.

Skills

Communication

Analytical thinking

Planning skills

Interpersonal skills

Education

Bachelor degree in Business Administration / Commerce / Supply Chain Management

Tools

MS Office Suite

ERP software

Job description

Duties and Responsibilities:

• Reviews and processes purchase order requisitions for completeness and accuracy in accordance with company policy and procedures


• Prepare and issue requests for quotes (RFQ), requests for proposal (RFP) and Tender Documents.


• Develop RFPs, analyse response, negotiate and award contracts and agreements


• Prepare and issue purchase orders


• Conduct product research as needed


• Identifies and negotiates cost saving opportunities with vendors based on order quantity and the dollar value of goods and services being purchased.


• Sets up vendors in the system and data base.


• Monitor progress of orders and frequently follow-up.


• actively communicate with internal customers and external vendors; proactively respond to changing customer needs


• Assist Accounting Department with invoice reconciliation and resolution of issues related to invoices


• Utilize financial system to produce reports for analysis to assist in negotiations and tracking performance of suppliers.


• Participate in continuous improvement activities to exceed customer expectations and promote a professional purchasing organization.


• Ensure that all Procurement operations functions comply with audit recommendations, resolving any none compliance indicators within agreed timelines.


• Analyze market and delivery trends so as to develop procurement technologies and processes that support those trends -


• Maintains control of correspondence, attends meetings and maintains files in an orderly fashion.


• Always keep track of records for monthly routine bills.


• Frequently report on LPO balance reports and provisions.


• Prepare the monthly provisions report and post it into the system.


• Follow up on monthly closing reports with the accountant related to MIR.


• Check the monthly BRS working with the accountant.


• Any other tasks required by the Finance Manager related to the department

Requirements

• Bachelor Degree in Business administration and commerce, Supply Chain Management, or an equivalent


• Minimum of 3 years of experience in procurement and finance department.


• More than 3 years’ experience with a company in the Engineering and/or Business.


• Strong understanding of procurement and accounting principles and best practices

Knowledge

• Proficiency in MS Office Suite and ERP software


• Knowledge of relevant industry standards and regulations


• Excellent communication and interpersonal skills


• Excellent analytical and planning skills.