Unit Head Procurement & Administration

Oman Investment Authority; Muscat; On-site; OMR 24,000 - 36,000; Full time

Job summary

Oman Investment Authority is seeking a Unit Head Procurement & Administration to drive sourcing, contracting, and vendor performance while managing admin services and facilities. You will lead RFQ/RFP processes, negotiate high-value contracts, and ensure governance and cost efficiency across procurement and administration.

The role includes oversight of travel management, records handling, and the Management Tender Committee secretariat, contributing to enterprise value and strategic objectives.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Minimum 8 years' experience in Procurement and Administration with banking experience preferred.
• Professional certification such as CIPS/CIPP or equivalent preferred.
• Demonstrated leadership with results in RFP review, tendering, and contract management.
• In-depth knowledge of Oman Tender Law and procurement practices.

Responsibilities

• Lead end-to-end procurement and administration activities including RFQ/RFP development and contract finalization.
• Govern vendor relationships, negotiations, and complex procurement and admin service agreements.
• Ensure governance, cost efficiency, SLA adherence, and service quality.
• Act as Secretary to the Management Tender Committee (MTC) coordinating materials and decisions.
• Oversee travel management, office services, records, and facilities-related support.

Skills

Procurement leadership

Administration

RFP/RFQ development

Vendor management

Negotiation

Contract management

Budgeting & cost control

Governance & policy compliance

Education

Bachelor's degree in Business Administration

Tools

ERP systems

MS Office

Contract management software

Job description

Job Purpose

The Unit Head Procurement amp Administration leads both procurement and administration activities to ensure effective sourcing contracting vendor management and delivery of core administrative services He She manages RFQ RFP development bid evaluation and contract finalization in alignment with internal policies Delegation of Authority and legal guidelines On the Administration side the role oversees travel management office services records and correspondence handling facilities-related support and vendor contracts for administrative functions The Unit Head Procurement amp Administration ensures governance cost efficiency service quality and vendor performance while supporting strategic business objectives

Key Accountabilities

Manages the end-to-end review and execution of Procurement and Administration activities raised by internal stakeholders ensuring timely compliant and value-for-money outcomes aligned with approved budgets procedures and service standards Drives a culture of cost optimization and operational excellence by instituting robust cost control frameworks across both Procurement and Administrative functions maximizing their contribution to enterprise value Leads the evaluation and execution of high-value and complex procurement requirements while also overseeing major administrative contracts and service agreements managing the full lifecycle from needs assessment through RFP RFQ development tendering negotiation vendor service provider selection and contract execution Manages and governs supplier and service provider bid evaluations facilitating senior-level negotiations to secure optimal commercial technical legal and service outcomes that safeguard and advance the Bank s interests Collaborates with business units and cost owners to review vendor and service provider proposals procurement and administrative ensuring they meet technical requirements comply with policy stay within budget and support operational priorities provides clear recommendations for selection and negotiation Manages the structured negotiation processes covering both procurement contracts and administrative service agreements ensuring cross-functional alignment stakeholder engagement and strict adherence to internal governance protocols Approves and validates final vendor and service provider selection outcomes by facilitating consensus among stakeholders and preparing comprehensive documentation for Executive Management and relevant committee ratification Monitors organizational compliance with established Service Level Agreements SLAs across procurement and administration spearheading continuous improvement initiatives to enhance agility responsiveness service quality and cost efficiency Acts as a reliable partner to business units facilitating communication aligning requirements and helping implement cross-functional initiatives administrative support and operational changes Serves as Secretary to the Management Tender Committee MTC ensuring end-to-end coordination of Committee s logistics timely distribution of materials and transparent documentation to enable informed and accountable decision-making Leads the Corporate Support Services helpdesk and request management process Procurement and Admin analyzing demand eliminating bottlenecks and improving turnaround time and cost per ticket Manages the business travel ticketing amp reservations process end-to-end meeting defined SLA TAT targets and ensures seamless support for staff movements Oversees vendor relationships for travel office services and other administrative functions covering onboarding due diligence SLA KPI reviews issue escalation and timely closure Owns the contract lifecycle and renewals across both procurement and administration scopes covering RFP RFQ preparation terms SLAs renewal calendar DoA documentation and invoice validation for accuracy

Qualifications and Experience

Bachelor s degree in Business Administration or a related field Minimum of 8 years of experience with a focus on Procurement and Administration Banking experience is preferred Professional certification such as CIPS CIPP or equivalent is preferred Demonstrated leadership experience with a record of delivering impactful results Extensive experience in RFP review tendering processes and contract management In-depth knowledge of Oman s Tender Law and its application in procurement practices Strong expertise in negotiation and vendor relationship management