Workplace Administrator

Oranga Tamariki—Ministry for Children; Auckland; On-site; NZD 55,000 - 75,000; Full time

Job summary

Oranga Tamariki—Ministry for Children is seeking a proactive Workplace Administrator to support the Clinical Services Manager in implementing a new service and to assist the national team as it grows. The role offers varied, fast-paced project support and administrative tasks across a national portfolio, based in Auckland.

You will bring strong organisation, excellent written communication, and a flexible, collaborative approach to working with internal and external stakeholders, while upholding

Qualifications

• Proven experience providing administrative support.
• Advanced digital skills across Microsoft Office and Adobe Pro.
• Strong organisational skills with the ability to prioritise work and meet deadlines.
• Excellent written communication with strong attention to detail.
• Proven ability to build effective working relationships across stakeholders.
• Proactive and solutions-focused approach.
• Strong initiative and adaptability with varied responsibilities.
• Experience supporting projects, reporting or operational improvement.
• Collaborative team player committed to continuous improvement.
• Understanding and appreciation of tikanga Māori and Pacific cultures.
• Understanding of the public sector context and agencies involved in providing services for children and young people.

Responsibilities

• Providing project and administration support across Intensive Clinical Services nationally
• Coordinating travel, meetings, office supplies and other operational requirements
• Preparing, formatting and maintaining documents, templates, contact databases
• Supporting health and safety administration, tracking and reporting
• Processing invoices and accounts-related documentation
• Supporting onboarding activities for new kaimahi
• Assisting with reporting and improvement initiatives
• Helping develop and maintain nationally consistent systems, processes and digital ways of working.

Skills

Administrative support

Microsoft Office

Organisation

Written communication

Stakeholder management

Project coordination

Continuous improvement

Team collaboration

Tikanga Māori awareness

Public sector context understanding

Tools

Adobe Pro

Job description

This is an exciting opportunity to join our new Intensive Clinical Services team in a nationally focused support role that helps enable the delivery of high-quality clinical services. The role reports to the Clinical Services Manager and provides flexible administrative and project support across the new national team.

Permanent, fulltime position available

Role will be based in Auckland

Mō mātou | About us

Oranga Tamariki—Ministry for Children has a commitment to putting tamariki and rangatahi at the heart of what we do. In our work, we aim to demonstrate these values:

• We put Tamariki first
• We believe Aroha is vital
• We respect the Mana of people
• We are Tika and Pono
• We value Whakapapa
• We recognise that Oranga is a journey

We are committed to ensuring that New Zealand is the best place in the world to be a child. We are also committed to ensuring Oranga Tamariki partners with hapū, iwi and Māori organisations to find appropriate solutions for tamariki in need.

Mō te tūnga | About the role

The Workplace Administrator plays a critical role in supporting the Clinical Services Manager to implement the new service, and then support the national team once established. The position is varied, fast-paced and offers the opportunity to flex both your project support and administrative skills.

Key responsibilities include assisting with the following:

• Providing project and administration support across Intensive Clinical Services nationally
• Coordinating travel, meetings, office supplies and other operational requirements
• Preparing, formatting and maintaining documents, templates, contact databases.
• Supporting health and safety administration, tracking and reporting
• Processing invoices and accounts-related documentation
• Supporting onboarding activities for new kaimahi
• Assisting with reporting and improvement initiatives
• Helping develop and maintain nationally consistent systems, processes and digital ways of working.

This role offers variety, autonomy and the opportunity to contribute to a new national team directly supporting better futures for children, young people, and their whānau.

Ngā pūmanawatanga ōu | What you will bring

To be successful in this role, you will be a highly organised and adaptable administrator who enjoys managing competing priorities while providing excellent customer service.

You will bring:

• Proven experience providing administrative support
• Advanced digital skills across Microsoft Office and Adobe Pro
• Strong organisational skills with the ability to prioritise work and meet deadlines
• Excellent written communication skills with strong attention to detail
• Proven ability to build effective working relationships across a range of stakeholders
• A proactive and solutions-focused approach to work
• Strong initiative, adaptability and the ability to manage varied responsibilities
• Experience supporting projects, reporting or operational improvement activities
• A collaborative team-focused approach and commitment to continuous improvement
• Understanding and appreciation of cross-cultural practices particularly knowledge of tikanga Māori, and Pacific peoples’ culture
• Understanding of the public sector context and agencies involved in providing services for children and young people
• Some understanding of the Oranga Tamariki Act 1989.

Nōu te rourou | What's in it for you

Oranga Tamariki offer a step-based remuneration package, that offers progression annually for experience through tenure.

We also offer a vibrant and supportive team, flexible work options and a genuine commitment to wellbeing. We offer significant training and professional development so that you can thrive and grow. We welcome diversity and are committed to working in an inclusive and respectful way. This is your opportunity to apply your skills and experience to the wellbeing of tamariki and rangatahi.