National Clinical Services Admin & Projects Coordinator

Oranga Tamariki; Auckland; Hybrid; NZD 55,000 - 75,000; Full time

Job summary

Oranga Tamariki—Ministry for Children invites applications for a Workplace Administrator based in Auckland. The role supports the Clinical Services Manager and the new national Intensive Clinical Services team, offering varied, fast-paced project and administrative work with a focus on digital systems and reporting.

You will coordinate travel, meetings and documents, support health and safety admin, and help implement nationally consistent processes while building strong stakeholder

Qualifications

• Proven experience providing administrative support.
• Advanced digital skills across Microsoft Office and Adobe Pro.
• Strong organisational skills with the ability to prioritise work and meet deadlines.
• Excellent written communication skills with strong attention to detail.
• Proven ability to build effective working relationships across a range of stakeholders.
• A proactive and solutions-focused approach to work.
• Strong initiative, adaptability and the ability to manage varied responsibilities.
• Experience supporting projects, reporting or operational improvement activities.
• A collaborative team-focused approach and commitment to continuous improvement.
• Understanding and appreciation of cross-cultural practices particularly knowledge of tikanga Māori, and Pacific peoples’ culture.
• Understanding of the public sector context and agencies involved in providing services for children and young people.
• Some understanding of the Oranga Tamariki Act 1989.

Responsibilities

• Providing project and administration support across Intensive Clinical Services nationally.
• Coordinating travel, meetings, office supplies and other operational requirements.
• Preparing, formatting and maintaining documents, templates, contact databases.
• Supporting health and safety administration, tracking and reporting.
• Processing invoices and accounts-related documentation.
• Assisting with reporting and improvement initiatives.
• Helping develop and maintain nationally consistent systems, processes and digital ways of working.

Skills

Administrative support

Microsoft Office

Adobe Pro

Organisational skills

Written communication

Stakeholder management

Problem solving

Project support

Team collaboration

Cross-cultural awareness

Public sector knowledge

Oranga Tamariki Act knowledge

Tools

Microsoft Office

Adobe Pro

Job description

Oranga Tamariki—Ministry for Children invites applications for a Workplace Administrator based in Auckland. The role supports the Clinical Services Manager and the new national Intensive Clinical Services team, offering varied, fast-paced project and administrative work with a focus on digital systems and reporting.

You will coordinate travel, meetings and documents, support health and safety admin, and help implement nationally consistent processes while building strong stakeholder