National Clinical Services Administrator & Projects Support

Oranga Tamariki—Ministry for Children; Auckland; On-site; NZD 55,000 - 75,000; Full time

Job summary

Oranga Tamariki—Ministry for Children is seeking a proactive Workplace Administrator to support the Clinical Services Manager in implementing a new service and to assist the national team as it grows. The role offers varied, fast-paced project support and administrative tasks across a national portfolio, based in Auckland.

You will bring strong organisation, excellent written communication, and a flexible, collaborative approach to working with internal and external stakeholders, while upholding

Qualifications

• Proven experience providing administrative support.
• Advanced digital skills across Microsoft Office and Adobe Pro.
• Strong organisational skills with the ability to prioritise work and meet deadlines.
• Excellent written communication with strong attention to detail.
• Proven ability to build effective working relationships across stakeholders.
• Proactive and solutions-focused approach.
• Strong initiative and adaptability with varied responsibilities.
• Experience supporting projects, reporting or operational improvement.
• Collaborative team player committed to continuous improvement.
• Understanding and appreciation of tikanga Māori and Pacific cultures.
• Understanding of the public sector context and agencies involved in providing services for children and young people.

Responsibilities

• Providing project and administration support across Intensive Clinical Services nationally
• Coordinating travel, meetings, office supplies and other operational requirements
• Preparing, formatting and maintaining documents, templates, contact databases
• Supporting health and safety administration, tracking and reporting
• Processing invoices and accounts-related documentation
• Supporting onboarding activities for new kaimahi
• Assisting with reporting and improvement initiatives
• Helping develop and maintain nationally consistent systems, processes and digital ways of working.

Skills

Administrative support

Microsoft Office

Organisation

Written communication

Stakeholder management

Project coordination

Continuous improvement

Team collaboration

Tikanga Māori awareness

Public sector context understanding

Tools

Adobe Pro

Job description

Oranga Tamariki—Ministry for Children is seeking a proactive Workplace Administrator to support the Clinical Services Manager in implementing a new service and to assist the national team as it grows. The role offers varied, fast-paced project support and administrative tasks across a national portfolio, based in Auckland.

You will bring strong organisation, excellent written communication, and a flexible, collaborative approach to working with internal and external stakeholders, while upholding