National Workplace & Projects Administrator

New Zealand Government Joba; Auckland; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible work options

Wellbeing support

Training and professional development

Job summary

Oranga Tamariki—Ministry for Children is seeking a Workplace Administrator to support the Clinical Services Manager and the new national Intensive Clinical Services team. Based in Auckland, the role is permanent, full-time, and fast-paced, offering varied project support and administrative duties.

You will coordinate travel, meetings, documents, onboarding for new kaimahi, and help with reporting, health and safety admin, and digital processes.

Qualifications

• Proven experience providing administrative support.
• Advanced digital skills across Microsoft Office and Adobe Pro.
• Strong organisational skills with the ability to prioritise work and meet deadlines.
• Excellent written communication skills with strong attention to detail.
• Proven ability to build effective working relationships across a range of stakeholders.
• A proactive and solutions-focused approach to work.
• Strong initiative, adaptability and the ability to manage varied responsibilities.
• Experience supporting projects, reporting or operational improvement activities.
• A collaborative team-focused approach and commitment to continuous improvement.
• Understanding and appreciation of cross-cultural practices particularly knowledge of tikanga Māori, and Pacific peoples’ culture.
• Understanding of the public sector context and agencies involved in providing services for children and young people.

Responsibilities

• Providing project and administration support across Intensive Clinical Services nationally
• Coordinating travel, meetings, office supplies and other operational requirements
• Preparing, formatting and maintaining documents, templates, contact databases
• Supporting health and safety administration, tracking and reporting
• Processing invoices and accounts-related documentation
• Supporting onboarding activities for new kaimahi
• Assisting with reporting and improvement initiatives
• Helping develop and maintain nationally consistent systems, processes and digital ways of working

Skills

Administrative support

Advanced digital skills

Organisational skills

Written communication

Stakeholder relationships

Proactive problem-solving

Initiative & adaptability

Project support

Team collaboration

Cross-cultural awareness

Public sector knowledge

Tikanga Māori awareness

Tools

Microsoft Office

Adobe Pro

Job description

Oranga Tamariki—Ministry for Children is seeking a Workplace Administrator to support the Clinical Services Manager and the new national Intensive Clinical Services team. Based in Auckland, the role is permanent, full-time, and fast-paced, offering varied project support and administrative duties.

You will coordinate travel, meetings, documents, onboarding for new kaimahi, and help with reporting, health and safety admin, and digital processes.