Transport Admin & Community Support Specialist

Stantec; Auckland; On-site; NZD 48,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Employee assistance program

Leave extension (up to 4 weeks)

Online learning and development

Office social club and events

Job summary

Stantec in Auckland is seeking a Transport Administrator to support the Transport and Community Development teams with proactive administrative tasks. The role requires strong organisation, attention to detail, and the ability to handle multiple priorities in a busy office environment.

You will coordinate information, meetings, onboarding, document management, and client enquiries while contributing to project documentation and reporting.

Qualifications

• Strong administration and/or customer service experience.
• Excellent communication and interpersonal skills.
• Strong attention to detail and ability to maintain accurate records.
• Proactive, flexible approach and ability to work with multiple stakeholders.

Responsibilities

• Provide proactive administrative support, coordinating information, reports, and proposals.
• Coordinate meetings, events and team activities.
• Support daily office and team operations, phone and client enquiries, reception support, document management, and filing.
• Support onboarding/offboarding, including inductions, desk and equipment setup.
• Maintain accurate business and project information, client databases, staff information, and mileage records.
• Provide marketing and business development support, updating pipeline opportunities and collateral.
• Assist with project documentation, presentations, reports and other tasks as required.

Skills

Administration

Customer service

Communication skills

Attention to detail

MS Office

Tools

Microsoft Office

Job description

Stantec in Auckland is seeking a Transport Administrator to support the Transport and Community Development teams with proactive administrative tasks. The role requires strong organisation, attention to detail, and the ability to handle multiple priorities in a busy office environment.

You will coordinate information, meetings, onboarding, document management, and client enquiries while contributing to project documentation and reporting.