Proactive Admin Specialist – Water Projects

Stop Nz; Dunedin; On-site; NZD 50,000 - 70,000; Full time

Job summary

Stantec’s Water team in New Zealand is seeking a hands-on Business Centre Administrator to provide proactive administrative and customer support. You will help keep day-to-day operations running smoothly, coordinate meetings and events, manage documents, and assist with onboarding, database maintenance, and client communications.

You will also contribute to marketing support, pipeline updates, and the preparation of proposals and reports as part of a busy team focused on delivering sustainable

Qualifications

• Background in administration or customer service.
• Organised and proactive, able to work in a busy team.
• Provide proactive support across administrative tasks and processes.

Responsibilities

• Provide proactive administrative support to the Business Centre including coordination of information reports and proposals.
• Coordinate meetings, events and team activities.
• Support daily office and team operations, phone and client enquiries, reception support, document management, filing.
• Support onboarding/offboarding, including inductions, desk and equipment setup.
• Maintain accurate business and project information; client database updates, staff information, organisational charts, technical equipment registers, mileage records.
• Provide marketing and business development support, updating pipeline opportunities, and providing collateral information as required.
• Support project and business administration as required, including assisting with project documentation, presentations, reports and other tasks as required.

Skills

Administration

Customer Service

Coordination

Office Software

Communication

Tools

Microsoft Office

Job description

Stantec’s Water team in New Zealand is seeking a hands-on Business Centre Administrator to provide proactive administrative and customer support. You will help keep day-to-day operations running smoothly, coordinate meetings and events, manage documents, and assist with onboarding, database maintenance, and client communications.

You will also contribute to marketing support, pipeline updates, and the preparation of proposals and reports as part of a busy team focused on delivering sustainable