Training & Workforce Systems Specialist

Pact Group; Dunedin; On-site; NZD 60,000 - 80,000; Full time

Job summary

Pact Group in Dunedin is seeking a Workforce Administrator to support Training and Systems, ensuring HR data integrity and a training calendar that runs smoothly. You will manage workforce systems, coordinate training bookings, and maintain audit-ready documentation across regions.

The role blends systems administration, data quality, and training logistics, with opportunities to drive improvements and efficiencies within the Workforce team.

Qualifications

• Experience in administration, workforce systems, or training coordination.
• Exposure to an HRIS platform such as ELMO or Human force (highly regarded, not essential).
• Experience coordinating bookings, schedules, or logistics across multiple sites or regions is a bonus.
• A sharp eye for detail and accuracy when working with data and systems.
• Strong organisational and time-management skills, and a knack for juggling competing priorities.
• Confidence with Microsoft Office (especially Excel) and a willingness to get to grips with new systems.
• Clear, professional communication skills for liaising with managers, trainers, and regional teams.

Responsibilities

• Maintaining accurate, complete employee data in our HR systems, and proactively chasing down any gaps.
• Managing ELMO user access, permissions, and system configuration, and troubleshooting issues as they arise.
• Running regular audits and exception reports to catch discrepancies before they become problems.
• Coordinating new starter training bookings in line with onboarding timelines.
• Managing changes, cancellations, and rescheduling of training, liaising with facilitators, venues, and attendees.
• Recording and reporting training non-attendance to appropriate Managers, and escalating recurring patterns.
• Keeping oversight of the training calendar and booking training rooms and venues across all regions.
• Maintaining audit-ready documentation and supporting compliance activities across the Workforce team.
• Spotting opportunities to improve data quality, systems, and processes – and helping put them into action.

Skills

HRIS administration

Training coordination

Data accuracy

Attention to detail

Tools

ELMO

Human force

Job description

Pact Group in Dunedin is seeking a Workforce Administrator to support Training and Systems, ensuring HR data integrity and a training calendar that runs smoothly. You will manage workforce systems, coordinate training bookings, and maintain audit-ready documentation across regions.

The role blends systems administration, data quality, and training logistics, with opportunities to drive improvements and efficiencies within the Workforce team.