Tech Operations Programme Coordinator & Governance

New Zealand Customs Service; Wellington; Presencial; NZD 70.000 - 100.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible working arrangements

Descripción de la vacante

New Zealand Customs Service in Wellington is seeking a Programme Coordinator within Digital & Technology to provide timely coordination and administrative support across programme governance, financial processes, licensing activity, onboarding and offboarding, and a range of team support activities.

You will help keep information, meetings, records, and actions well organized so that Technology managers can make informed decisions and deliver services effectively.

Formación

• Experience providing project, programme, team, or management coordination and administrative support.
• Strong organisational skills and the ability to manage multiple priorities, deadlines, and workstreams accurately.
• Clear communication skills and confidence working with a range of internal and external stakeholders.
• Good problem-solving skills, initiative, and the ability to work both independently and collaboratively.
• Strong capability using Microsoft Office applications, including Outlook, Word, Excel, and Visio.
• An interest in learning new software, systems, and business processes.
• Experience with Oracle Financials, purchase orders, and goods receipting would be advantageous.
• An understanding of, or willingness to grow capability in, te ao Māori, te Tiriti o Waitangi, te reo Māori, and tikanga Māori in the workplace.

Responsabilidades

• Assist with financial administration, including purchase orders, receipting, invoice allocation, software licence compliance, and renewals.
• Support month-end and year-end financial processes by working with managers and the Finance Business Partner.
• Coordinate staff onboarding and offboarding activities, including security clearances and equipment requests.
• Maintain programme and project documentation, including reports, schedules, plans, risk and issue registers, budget records, databases, and related information.
• Provide coordination support for IT housekeeping, remediation activity, audits, programme controls, and other quality assurance activities.
• Coordinate governance meetings, prepare documentation, take minutes, track actions, and support effective decision-making.
• Build strong relationships with managers, staff, suppliers, and stakeholders across Digital & Technology.

Conocimientos

Coordination

Administrative support

Financial administration

Governance

Stakeholder engagement

Onboarding/offboarding

MS Office

Oracle Financials

Te ao Māori awareness

Herramientas

Outlook

Word

Excel

Visio

Descripción del empleo

New Zealand Customs Service in Wellington is seeking a Programme Coordinator within Digital & Technology to provide timely coordination and administrative support across programme governance, financial processes, licensing activity, onboarding and offboarding, and a range of team support activities.

You will help keep information, meetings, records, and actions well organized so that Technology managers can make informed decisions and deliver services effectively.