Programme Coordinator - Digital & Technology Operations

New Zealand Government Joba; Wellington; On-site; NZD 70,000 - 90,000; Full time

Job summary

New Zealand Customs Service in Wellington is seeking a Programme Coordinator to provide timely coordination and administrative support across programme governance, financial processes, licensing activity, onboarding and offboarding, and other team operations.

You will maintain records, support IT housekeeping, and help managers make informed decisions by ensuring meetings, reports, and actions are well organised.

Qualifications

• Experience providing project, programme, team, or management coordination and administrative support.
• Strong organisational skills and the ability to manage multiple priorities, deadlines, and workstreams accurately.
• Clear communication skills and confidence working with a range of internal and external stakeholders.
• Good problem-solving skills, initiative, and the ability to work both independently and collaboratively.
• Strong capability using Microsoft Office applications, including Outlook, Word, Excel, and Visio.
• An interest in learning new software, systems, and business processes.
• Experience with Oracle Financials, purchase orders, and goods receipting would be advantageous.
• An understanding of, or willingness to grow capability in, te ao Māori, te Tiriti o Waitangi, te reo Māori, and tikanga Māori in the workplace.

Responsibilities

• Assist with financial administration, including purchase orders, receipting, invoice allocation, software licence compliance, and renewals.
• Support month-end and year-end financial processes by working with managers and the Finance Business Partner.
• Coordinate staff onboarding and offboarding activities, including security clearances and equipment requests.
• Maintain programme and project documentation, including reports, schedules, plans, risk and issue registers, budget records, databases, and related information.
• Provide coordination support for IT housekeeping, remediation activity, audits, programme controls, and other quality assurance activities.
• Coordinate governance meetings, prepare documentation, take minutes, track actions, and support effective decision-making.
• Build strong relationships with managers, staff, suppliers, and stakeholders across Digital & Technology.

Skills

Project coordination

Administrative support

MS Office

Oracle Financials

Stakeholder engagement

Tools

Visio

Job description

New Zealand Customs Service in Wellington is seeking a Programme Coordinator to provide timely coordination and administrative support across programme governance, financial processes, licensing activity, onboarding and offboarding, and other team operations.

You will maintain records, support IT housekeeping, and help managers make informed decisions by ensuring meetings, reports, and actions are well organised.