Team Administrator - Surgical and Perioperative Services

New Zealand Government; Northland; On-site; NZD 65,000 - 85,000; Full time

Job summary

Health New Zealand | Te Whatu Ora is seeking a Team Administrator for Surgical and Perioperative Services at Whangārei Hospital. You will provide high-quality administrative, operational and coordination support across multiple specialties, helping day-to-day directorate operations run smoothly.

You will work with Service Managers and clinical teams, handling meetings, workforce rostering, recruitment onboarding, travel, events and records.

Qualifications

• Previous experience in an administrative role.
• Strong Microsoft Office skills (Word/Excel).
• Experience with roster administration or workforce coordination.

Responsibilities

• Coordinate meetings and governance processes.
• Manage workforce and roster administration; support recruitment and onboarding.
• Arrange travel and events; maintain records and systems.
• Enter outsourcing data and maintain outsourcing trackers; assist with financial and operational administration.

Skills

Administrative experience

Roster administration

Time management

Minute-taking

Confidentiality

Professional & proactive

Tools

Microsoft Word

Microsoft Excel

Job description

Permanent, full-time role based at Whangārei HospitalPlay a pivotal role behind the scenes, supporting multiple surgical specialties and helping ensure seamless delivery of patient care across Northlands largest hospitalBe part of a supportive multidisciplinary team where your contribution is valued, your development is encouraged, and your work makes a real difference every dayHealth New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

As a Team Administrator for Surgical and Perioperative Services, you will provide high-quality administrative, operational and coordination support across a diverse range of specialist services including Anaesthetics, Critical Care, General Surgery, Endoscopy, Urology, Orthopaedics, Ophthalmology, ENT and Audiology. Youll work closely with Service Managers, Clinical Leads and multidisciplinary teams to support the smooth day-to-day running of the directorate.This varied role includes coordinating meetings and governance processes, managing workforce and roster administration, supporting recruitment and onboarding activities, arranging travel and events, maintaining records and systems, entering outsourcing data and maintaining the outsourcing trackers, and assisting with financial and operational administration. If you thrive in a busy environment, enjoy building relationships and take pride in keeping things organised, this is a fantastic opportunity to make an impact.

About the Team/Service/Location

Our Surgical and Perioperative Services Directorate supports a wide range of hospital-based specialties that provide essential care to patients across Northland. As part of a collaborative and dedicated team, youll work alongside clinical and non-clinical staff who are committed to delivering excellent patient outcomes and continuously improving the services we provide.

About you

To be successful in this role, you will be an experienced administrator who enjoys managing multiple priorities, building trusted working relationships, and providing high-quality support in a busy environment. Youll bring:

• Previous experience in a Personal Assistant, secretarial or administrative role.
• Strong Microsoft Office skills, particularly Word and Excel
• Experience with roster administration, workforce coordination or similar scheduling activities
• Excellent organisational, time management and minute-taking skills, with strong attention to detail
• A professional, adaptable and proactive approach, with the ability to maintain confidentiality and work effectively under pressure

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.