Surgical Services Admin & Coordination Specialist

Health New Zealand - Te Whatu Ora - Southern; Whangarei; On-site; NZD 55,000 - 67,000; Full time

Job summary

Health New Zealand | Te Whatu Ora – Southern – Whangārei Hospital is seeking a Team Administrator in Surgical and Perioperative Services. This permanent, full‑time role supports diverse surgical services and helps ensure smooth patient care delivery at Whangārei.

You will coordinate meetings, manage rosters, assist recruitment and onboarding, arrange travel and events, and maintain records and systems in a busy hospital environment.

Qualifications

• Previous experience in a Personal Assistant, secretarial or administrative role.
• Strong Microsoft Office skills, particularly Word and Excel
• Experience with roster administration, workforce coordination or similar scheduling activities
• Excellent organisational, time management and minute-taking skills, with strong attention to detail
• A professional, adaptable and proactive approach, with the ability to maintain confidentiality and work effectively under pressure

Responsibilities

• Coordinating meetings and governance processes
• Managing workforce and roster administration
• Supporting recruitment and onboarding activities
• Arranging travel and events
• Maintaining records and systems
• Entering outsourcing data and maintaining outsourcing trackers
• Assisting with financial and operational administration

Skills

Multitasking

Communication

Stakeholder management

Tools

Word

Excel

Roster software

Job description

Health New Zealand | Te Whatu Ora – Southern – Whangārei Hospital is seeking a Team Administrator in Surgical and Perioperative Services. This permanent, full‑time role supports diverse surgical services and helps ensure smooth patient care delivery at Whangārei.

You will coordinate meetings, manage rosters, assist recruitment and onboarding, arrange travel and events, and maintain records and systems in a busy hospital environment.