Surgical Services Admin & Coordination Specialist

North Island - Northland; Whangarei; On-site; NZD 55,000 - 75,000; Full time

Job summary

Health New Zealand | Te Whatu Ora is recruiting a Team Administrator for Surgical and Perioperative Services based at Whangārei Hospital. This busy role provides administrative, operational and coordination support across Anaesthetics, Critical Care, General Surgery and related services to keep patient care seamless.

You will coordinate meetings, governance processes and rosters, assist recruitment and onboarding, arrange travel and events, maintain records and outsourcing data, and contribute

Qualifications

• Experience in a Personal Assistant, secretarial or administrative role.
• Strong Microsoft Office skills, particularly Word and Excel.
• Experience with roster administration, workforce coordination or similar scheduling activities.
• Excellent organisational, time management and minute-taking skills, with strong attention to detail.
• A professional, adaptable and proactive approach, with the ability to maintain confidentiality and work effectively under pressure.

Responsibilities

• Coordinate meetings and governance processes.
• Manage workforce and roster administration.
• Support recruitment and onboarding activities.
• Arrange travel and events.
• Maintain records and systems, enter outsourcing data and trackers.
• Assist with financial and operational administration.

Skills

Personal Assistant experience

Microsoft Office

Roster administration

Time management

Confidentiality

Organisational skills

Tools

Microsoft Office

Job description

Health New Zealand | Te Whatu Ora is recruiting a Team Administrator for Surgical and Perioperative Services based at Whangārei Hospital. This busy role provides administrative, operational and coordination support across Anaesthetics, Critical Care, General Surgery and related services to keep patient care seamless.

You will coordinate meetings, governance processes and rosters, assist recruitment and onboarding, arrange travel and events, maintain records and outsourcing data, and contribute