Team Administrator - Surgical and Perioperative Services

Health New Zealand - Te Whatu Ora; Whangarei; On-site; NZD 55,000 - 70,000; Full time

Job summary

Health New Zealand - Te Whatu Ora is seeking a Team Administrator for Surgical and Perioperative Services at Whangārei Hospital. You will provide high-quality administrative, operational and coordination support across several specialties, working with service managers and clinical leads to keep daily operations running smoothly.

The role covers coordinating meetings, governance processes, roster administration, recruitment and onboarding, travel and events, records systems, outsourcing

Qualifications

• Previous experience in a Personal Assistant, secretarial or administrative role.
• Strong Microsoft Word and Excel skills.
• Experience with roster administration or workforce coordination.
• Excellent organisational and time management abilities with attention to detail.
• Professional, adaptable and confidential in high-pressure environments.

Responsibilities

• Coordinate meetings and governance processes as part of a busy directorate.
• Provide administrative and coordination support across surgical services.
• Assist recruitment, onboarding, travel, events and records management.
• Maintain outsourcing trackers and support financial/operational administration.
• Build relationships with multidisciplinary teams to ensure smooth day-to-day operations.

Skills

Administrative experience

Multitasking

Time management

Minute-taking

Tools

Microsoft Word

Excel

Job description

Jora New Zealand will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Team Administrator - Surgical and Perioperative Services

Health New Zealand - Te Whatu Ora - Whangarei, North Island

1d ago , from Te Whatu Ora Health New Zealand

• Permanent, full-time role based at Whangārei Hospital
• Play a pivotal role behind the scenes, supporting multiple surgical specialties and helping ensure seamless delivery of patient care across Northlands largest hospital
• Be part of a supportive multidisciplinary team where your contribution is valued, your development is encouraged, and your work makes a real difference every day

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

As a Team Administrator for Surgical and Perioperative Services, you will provide high-quality administrative, operational and coordination support across a diverse range of specialist services including Anaesthetics, Critical Care, General Surgery, Endoscopy, Urology, Orthopaedics, Ophthalmology, ENT and Audiology. You’ll work closely with Service Managers, Clinical Leads and multidisciplinary teams to support the smooth day-to-day running of the directorate.

This varied role includes coordinating meetings and governance processes, managing workforce and roster administration, supporting recruitment and onboarding activities, arranging travel and events, maintaining records and systems, entering outsourcing data and maintaining the outsourcing trackers, and assisting with financial and operational administration. If you thrive in a busy environment, enjoy building relationships and take pride in keeping things organised, this is a fantastic opportunity to make an impact.

Click here to view the position description.

About the Team/Service/Location

Our Surgical and Perioperative Services Directorate supports a wide range of hospital-based specialties that provide essential care to patients across Northland. As part of a collaborative and dedicated team, youll work alongside clinical and non-clinical staff who are committed to delivering excellent patient outcomes and continuously improving the services we provide.

For more information on living and working in Northland click here

About you

To be successful in this role, you will be an experienced administrator who enjoys managing multiple priorities, building trusted working relationships, and providing high-quality support in a busy environment. You'll bring:

• Previous experience in a Personal Assistant, secretarial or administrative role.
• Strong Microsoft Office skills, particularly Word and Excel
• Experience with roster administration, workforce coordination or similar scheduling activities
• Excellent organisational, time management and minute-taking skills, with strong attention to detail
• A professional, adaptable and proactive approach, with the ability to maintain confidentiality and work effectively under pressure

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

All applications must be submitted through our online careers portal by 24 September 2026. If you have any questions about the role, please contact Michelle Apetera at *******@TeWhatuOra.govt.nz