Team Administrator - Parental Leave Cover

Health New Zealand - Te Whatu Ora Waitematā; Auckland; On-site; NZD 30,000 - 39,000; Part time

Job summary

Health New Zealand Waitematā is seeking a proactive Team Administrator to provide essential day-to-day support within the Health Services Connection Centre. This fixed-term, part-time role covers parental leave and will involve coordinating meetings, managing office systems and supporting staff onboarding.

Based at Greenlane Clinical Centre, you will assist managers and teams, organise travel and catering, and help prepare reports and communications.

Qualifications

• Highly organised administrator with ability to juggle priorities and meet deadlines.
• Take initiative and support a busy team environment.
• Comfortable using MS Office Suite; knowledge of patient management systems is desirable.

Responsibilities

• Coordinate team meetings, agendas, minutes and follow-up actions.
• Order stationery and resources to ensure teams have what they need.
• Process invoices and support financial administration.

Skills

Organized

Under pressure

Initiative

Team support

Ambiguity handling

Meeting coordination

Tools

MS Office Suite

Patient management systems

Job description

Team Administrator

Part time 0.8 FTE, 64 hours per fortnight. Parental leave cover up to 10 months.

Based at Greenlane Clinical Centre.

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

We're looking for an energetic and proactive Team Administrator to become the backbone of our Health Services Connection Centre team. This is a fixed term, part time role, covering a staff member on parental leave. This is a varied and rewarding role where no two days are the same. You'll play a vital part in supporting our managers and teams by ensuring the day-to-day operations of the office run efficiently and effectively.

Key responsibilities include:

• Coordinating team meetings, agendas, minutes, and follow-up actions.
• Ordering stationery, staffroom supplies, and resources to ensure teams have what they need.
• Processing invoices and supporting financial administration.
• Managing office systems, records, and documentation.
• Supporting recruitment, onboarding, and staff administration processes.
• Assisting with reports, presentations, and communications.
• Organising travel, meeting logistics, and catering when required.
• Providing responsive day-to-day support to managers and team members.

About Us

Health New Zealand Waitematā provides health services to approximately 650,000 residents of the North Shore, Waitakere, and Rodney areas. It has the largest population of any district health area.

About you

You'll be a highly organised administrator who enjoys being the person behind the scenes making things happen. You thrive on juggling priorities, solving problems, and ensuring details don't fall through the cracks. In particular:

• Ability to work under pressure, handle multiple tasks and meet deadlines
• Take initiative and enjoy supporting a busy team environment
• Comfortable using MS Office Suite
• Preferably have a sound understanding of patient management systems and knowledge of the health system
• A flexible and positive manner, as well as being able to work with ambiguity
• Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.