Team Administration & Coordination Specialist (Flexible Hours)

Transpower New Zealand Limited; Wellington; On-site; NZD 52,000 - 70,000; Full time

Job summary

Transpower New Zealand Limited in Wellington is seeking an organised administrator to support the Grid Development team. The role covers financial admin, onboarding of staff, and meeting coordination in a fast-paced office environment.

Based at the Wellington head office, you’ll manage calendars, travel bookings, PO/invoice processing and maintain records across Microsoft 365 tools. A collaborative, proactive approach is essential.

Qualifications

• Experience in an administration, coordination or office support role supporting multiple managers/teams.
• Strong organisation, judgement, attention to detail and ability to work at pace.
• Clear, professional written and verbal communication and customer-focused approach.
• Experience with MS Office, SharePoint and ideally financial management systems to process POs and invoices.

Responsibilities

• Coordinate meetings, workshops, and team logistics (agendas, papers, minutes, room bookings, catering, tech).
• Support onboarding/offboarding, travel bookings (domestic and occasional international), office coordination, general admin.
• Provide financial admin support such as purchase orders, invoices, accruals and budget information.
• Maintain accurate records, filing, and shared resources across MS 365, SharePoint and financial systems.
• Build positive relationships with managers, admins in other teams, our EAs, suppliers and stakeholders; seek workflow improvements.

Skills

Administration experience

Organisation skills

Communication skills

Stakeholder collaboration

Tools

Microsoft Office

SharePoint

Financial management systems

Job description

Transpower New Zealand Limited in Wellington is seeking an organised administrator to support the Grid Development team. The role covers financial admin, onboarding of staff, and meeting coordination in a fast-paced office environment.

Based at the Wellington head office, you’ll manage calendars, travel bookings, PO/invoice processing and maintain records across Microsoft 365 tools. A collaborative, proactive approach is essential.