Support Administrator

Blue Light Ventures Inc; Papakura; On-site; NZD 52,000 - 68,000; Full time

Job summary

Blue Light Ventures Inc in New Zealand is seeking an admin hero to support our National Programmes Manager. The role keeps programmes coordinated, travel booked, reports accurate, and safety documentation up to date.

If you bring warmth, adaptability, and strong organisational skills, you’ll thrive in a fast-paced team that partners with police, government agencies, schools, and communities. Occasional video editing and CRM tasks are welcomed.

Qualifications

• Strong administrative experience in a fast-paced environment.
• High attention to detail and accuracy in data entry, reporting and documentation.
• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Ability to build positive relationships with diverse stakeholders.

Responsibilities

• Keep national programmes organised, scheduled, and supported.
• Coordinate events, travel and flight bookings.
• Manage programme documentation, emails, communication, logistics, and national coordination.
• Collate information and prepare reports, working confidently in Excel and digital systems.
• Assist with health & safety administration.
• Manage our CRM system.
• Maintain tidy, efficient systems that help the team deliver high-quality programmes.

Skills

Administrative experience

Organisational skills

Communication skills

Attention to detail

Relationship building

Tools

Microsoft Office

CRM systems

Excel

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Blue Light is a National Youth Development Organisation who works in partnership with the Police, Government Agencies and local communities to deliver a wide range of youth programmes and activities.

Are you an admin hero who loves organisation, people, and making things run smoothly? We’re looking for a warm, adaptable, highly organisedAdministratortosupportour National Programmes Manager. This role is the engine room behind our mahi with rangatahi across Aotearoa, keeping programmes coordinated, travel booked, reports accurate, and health & safety documentation up to date.

If you bring positive energy, great interpersonal skills, and enjoy the occasional creative task (like snapping or editing a quick video), you’ll fit right in.

What You’ll Do

Keep our national programmes organised, scheduled, andsupported.

Coordinate events, travel and flight bookings.

Manage programme documentation, emails, communication, logistics, and national coordination.

Collate information and prepare reports, working confidently in Excel and digital systems.

Assist with health & safety administration.

Manage our CRM system.

Maintain tidy, efficient systems that help the team deliver high‑quality programmes

Build strong relationships with youth, whānau, Police, NZDF, schools, and community partners

Supportoccasional creative tasks such as video recording or editing

Skills, Experience & Attributes

Strong administrative experience in a fast‑paced environment

Willingness to participate in training andsupportthe delivery of training to staff

High attention to detail and accuracy in data entry, reporting and documentation

Strong organisational skills with the ability to manage multiple tasks and deadlines

Excellent written and verbal communication skills

Proficiency with Microsoft Office and digital data systems

Ability to build positive relationships with diverse stakeholders

Commitment to youth development, cultural responsiveness, and trauma‑informed practice

Experience in youth development, social services, education, or sport/recreation sectors

Experience managing databases or CRM systems

Understanding of Health & Safety processes and documentation

Familiarity with protective‑factor frameworks or youth wellbeing models

Knowledge of te ao Māori, tikanga, and/or Pacific cultural frameworks

Personal Attributes

Warm, approachable, and youth‑centred

Flexible with sense of humour

Easy‑going, adaptable, and able to bring positive creative energy to the team

Highly organised and reliable, with strong follow‑through

Calm under pressure and adaptable to changing needs

Values‑driven, culturally responsive, and committed to equitable outcomes for rangatahi

A team player who contributes positively to a multidisciplinary environment