Studio Administrator (12m Fixed-Term)

WETA Gameshop; Wellington; Vor Ort; NZD 52.000 - 66.000; Vollzeit

Zusammenfassung

Wētā Workshop in Wellington is seeking a Studio Administrator for a 12-month fixed-term role to run the administrative engine of the Immersive Experiences team.

You will handle financial administration, travel and logistics, onboarding, scheduling, and document management, with a couple of years in busy admin environments. You must be proactive, detail-oriented, and possess strong written communication.

Qualifikationen

• Experience providing administrative support in a busy, deadline-driven environment.
• Experience booking travel and accommodation (including visas).
• Strong attention to detail and professional written communication.

Aufgaben

• Financial administration – purchase orders, invoices, credit cards and expense claims.
• Travel & Logistics – flight and accommodation bookings and visa applications.
• Support team operations – onboarding/offboarding, timesheets, and general admin support.
• Schedule and support meetings and events.
• Information and document management for the team.

Kenntnisse

Administrative support

Travel booking

Finance admin

Tools

MS365

Google Workspace

Resource scheduling tools (e.g., Float)

Jobbeschreibung

We’re Wētā Workshop – a design and manufacture facility making imaginary worlds a reality... from creatures to costumes, make-up to miniatures, weapons, vehicles, worlds and more! Our crew strive each day to push the boundaries of what can be achieved with physical effects.

Our Immersive Experiences team create memorable visitor experiences – interactive sculptural works, immersive cultural experiences, fantastical environments ... and more.

We’re looking for a Studio Administrator to join us for 12 months, running the administrative engine of the team with responsibility for:

• Financial Administration – purchase orders, invoices, reconciling credit cards and processing expense claims
• Travel & Logistics – managing flight and accommodation bookings and visa applications
• Supporting team operations – monitoring timesheets, onboarding/offboarding and other administrative support
• Scheduling and supporting meetings and events
• Information and document management for the team

We’re looking for someone with at least a couple of years’ administration experience in a busy, deadline-driven environment.

You’ll also have:

• Experience booking travel and accommodation (including visa applications)
• Financial administration experience (eg purchase orders, invoice management, expense coding etc)
• Solid MS365 and Google Workspace skills (and ideally experience with resource scheduling tools like Float or similar.

Alongside that, you’ll have meticulous attention to detail and a professional written communication style.

Ideally, you’ll also have an awareness of tikanga Māori and other cultural protocols relevant to our projects and partners. Experience (or an interest in) the creative industry is also a plus.

Why this role?

Our projects can range from the creation of magical, larger-than-life installations that stimulate every sense, to culturally significant installations that are moving and thought-provoking – to everything in-between.

There are opportunities for learning, growth and development all within a world-leading creative company.

More info and next steps.

This role is full-time, for a 12 month fixed term period.