Executive Assistant/Project Coordinator Hautū - Wellington

Kumara Vine; Wellington, Auckland; On-site; NZD 85,000 - 103,000; Full time

Benefits offered by this job

KiwiSaver

Job summary

Kumaravine - Celebrating Māori & Pasifika success is seeking an Executive Assistant/Project Coordinator in Wellington to support the Hautū, Te Poutāhū | Deputy Secretary. You will manage calendars, coordinate papers and meetings, and back up project coordination for curriculum work.

This full-time, office-based role offers a collaborative environment with some flexibility after establishment, and a salary range of NZD 85,225–103,071 plus KiwiSaver.

Qualifications

• Proven experience providing executive support to a senior leader.
• Experience managing the diary of a senior leader and organising papers for meetings.
• Excellent organisational, relationship-building, administrative and time management skills.
• Sound judgment, discretion and professionalism.
• Knowledge of the Machinery of Government and/or public sector.
• High proficiency in Microsoft tools, including MS Teams.

Responsibilities

• Owning a changing and often complex diaries.
• Overseeing and proactively managing busy inboxes.
• Triaging requests to ensure urgent matters are actioned and delegated where appropriate.
• Preparing meeting packs and coordinating papers.
• Sharing knowledge through peer mentoring opportunities.

Skills

Executive support

Diary management

Time management

Organisation skills

Relationship building

Discretion

Tools

MS Teams

Microsoft Office

Job description

We work to shape an education system that delivers equitable and excellent outcomes

Our organisation is made up of talented and committed people around Aotearoa, from a wide range of backgrounds and cultures. While we work in different groups and on different things, we all strive every day to make the biggest difference we can for our students in our education system.

We’re looking for a highly organised and trusted Executive Assistant/Project Coordinator to provide one on one support to our Hautū, Te Poutāhū | Deputy Secretary. This role will also provide backup project coordination services to the large Curriculum Programme of work.

You’ll manage dynamic schedules, oversee confidential administrative tasks, and ensure our Hautū | Deputy Secretary is equipped to lead their business groups effectively.

You’ll join a connected, collaborative and supportive team where the work is varied and fast-paced, with regular engagement across the Ministry, Ministers offices and external partners.

You’ll think two steps ahead to make sure all the little details are taken care of. This includes.

• owning a changing and often complex diaries
• overseeing and proactively managing busy inboxes
• triaging requests to ensure urgent matters are actioned and others are delegated appropriately
• preparing meeting packs and coordinating papers
• sharing your knowledge through peer mentoring opportunities.

Your trustworthy, proactive support, and strong judgement will be critical to the smooth running of our business units and in enabling our Hautū to focus on strategic leadership.

This is a fulltime office-based position in Wellington, with some degree of flexibility after an initial establishment period in the role.

Salary range: $85,225 - $103,071 per annum + KiwiSaver. The successful candidate will be appointed at a salary which reflects individual skills and experience.

You’ll bring a calm, professional presence and strong judgement, along with:

• Proven experience providing executive support to a senior leader (Tier 2 ideally) in a complex organisation.
• Experience managing the diary of a senior leader, arranging appointments and organising papers to support meetings.
• Excellent organisational, relationship-building, administrative and time management skills.
• Sound judgment, discretion and professionalism
• Knowledge of and experience of the Machinery of Government and/or public sector
• High proficiency in Microsoft tools, including MS Teams

In return, you’ll join a supportive team culture with a strong focus on development and have the opportunity to contribute to meaningful change in education.

The Curriculum Centre Group provides expertise and partnership for the New Zealand Curriculum, Te Marautanga o Aotearoa and Te Whāriki.

The Group leads the national curricula for Aotearoa New Zealand and associated systems and processes of assessment and aromatawai.

The Group designs, develops and provides curriculum services for teachers, kaiako, leaders, ākonga, their whānau and communities that reflect their identities, languages and cultures, bringing together curriculum, teaching expertise and evidence for the development, support and review of inclusive curricula, assessment and NCEA.

Our strengths are across te reo Māori, mātauranga Māori, disability, inclusive learning support and culturally relevant content so that Te Mahau supports learning that is inclusive for all ākonga.

We want our people to feel valued for their unique qualities and have a sense of belonging. If you require assistance or adjustments to fully participate in the recruitment process, please let us know.