Strategic Projects & Operations Coordinator

Auckland University of Technology; Auckland; On-site; NZD 76,000 - 84,000; Full time

Job summary

Auckland University of Technology (AUT) invites applications for an Operations Support & Projects Coordinator based at the South Campus. Reporting to the Manager – Operations Support, the role blends project coordination, executive support and operational administration to help the Faculty Leadership Team plan and deliver strategic initiatives.

You will work with senior leaders and staff across AUT, coordinating events, managing diaries and travel, preparing briefing materials, and supporting

Qualifications

• Relevant tertiary qualifications in business, administration, information technology or related discipline.
• Proven experience in coordination, executive support or operational roles.
• Experience coordinating projects, events and strategic initiatives.

Responsibilities

• Coordinate faculty and school projects, conferences and events.
• Provide high-level executive and administrative support to Faculty Leadership Team.
• Manage diaries, meetings, travel and correspondence.
• Prepare agendas, minutes, reports and briefing materials.
• Monitor key actions, deadlines and communications.
• Support recruitment, onboarding and people-related processes.
• Assist with financial administration and purchasing processes.
• Contribute to continuous improvement of operational effectiveness.

Skills

Project coordination

Event management

Stakeholder engagement

Communication skills

Organisational skills

Discretion / confidentiality

Education

Bachelor's degree in Business/Administration/IT or related discipline

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Auckland University of Technology (AUT) invites applications for an Operations Support & Projects Coordinator based at the South Campus. Reporting to the Manager – Operations Support, the role blends project coordination, executive support and operational administration to help the Faculty Leadership Team plan and deliver strategic initiatives.

You will work with senior leaders and staff across AUT, coordinating events, managing diaries and travel, preparing briefing materials, and supporting